How To Fix MN425 - Sales document type & not defined or faulty

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 425

• Message text: Sales document type & not defined or faulty

What causes this issue?

Sales document type &V1& does not exist in the system or is not allowed
for "subsequent settlement" (end-of-period volume rebate settlement).
Document type &V1& is assigned to arrangement type &V2& ("subsequent
settlement") for partial or final settlement.
The exact source of the error is described in a message issued for a
previously processed rebate arrangement.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

&WHAT_TO_DO& (system administrator)

<DS:SIMG.SIMG_CFMENUOLSDVOV8>Define sales document types</>
<DS:SIMG.SIMG_CFMENUOLMEOMHD>Define arrangement types for subsequent
settlement</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN425 - Sales document type & not defined or faulty ?

  The SAP error message MN425 indicates that there is an issue with the sales document type in the system. This error typically arises when the sales document type is either not defined in the system or is incorrectly configured. Here’s a breakdown of the cause, potential solutions, and related information:
  Cause:
  
  Undefined Sales Document Type: The sales document type you are trying to use is not defined in the system.
  Faulty Configuration: The sales document type may be defined but has incorrect settings or configurations.
  Missing Authorization: The user may not have the necessary authorizations to access or use the specified sales document type.
  Custom Development Issues: If there are custom developments or enhancements, they may be causing conflicts with the standard document types.
  
  Solution:
  
  
  Check Configuration:
  
  Go to the transaction code VOTXN or SPRO (Customizing) and navigate to the following path:
  Sales and Distribution -> Sales -> Sales Document -> Define Sales Document Types
  
  Ensure that the sales document type in question is defined and properly configured.
  
  
  
  Review Document Type Settings:
  
  Check the settings for the sales document type, including the number range, item categories, and other relevant parameters.
  Ensure that the document type is active and not marked for deletion.
  
  
  
  Authorization Check:
  
  Verify that the user has the necessary authorizations to create or process the sales document type. This can be checked in transaction SU53 after the error occurs.
  
  
  
  Check for Custom Code:
  
  If there are any custom enhancements or user exits related to sales document processing, review them to ensure they are not causing the issue.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or notes related to the specific sales document type for any known issues or additional configuration steps.
  
  
  
  Testing:
  
  After making changes, test the creation of the sales document again to ensure that the issue is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VOTXN: To define or check sales document types.
  VA01: To create a sales order.
  VA02: To change a sales order.
  VA03: To display a sales order.
  
  
  
  SAP Notes: Check SAP Notes for any specific issues related to the sales document type you are using. You can search for relevant notes in the SAP Support Portal.
  
  
  User Forums: Consider checking SAP community forums or other user groups for similar issues and solutions shared by other users.
  
  
  By following these steps, you should be able to identify and resolve the MN425 error in SAP. If the issue persists, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.