How To Fix MN423 - Copying control for sales doc. type & for billing doc. type & missing

SAP Error Message - Details

• Message type: E = Error

• Message class: MN - Message class for subsequent settlement (Purchasing)

• Message number: 423

• Message text: Copying control for sales doc. type & for billing doc. type & missing

What causes this issue?

The copying control facility for sales document type &V1& belonging to
billing document type &V2& at item level (item category &V3&) is
missing.
Document type &V1& is assigned to arrangement type &V4& ("subsequent
settlement") for partial or final settlement.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Maintain the copying control facility or assign a suitable sales
document type to the arrangement type.
The following entries are necessary for "subsequent (end-of-period
rebate) settlement":
<LS>Billing document quantity</>: 'C' (order quantity)
<LS>Quantity/value pos/neg</>: '+' (positive)
<LS>Pricing type</>: 'G' (adopt price components unchanged, redetermine
taxes)
INCLUDE 'NA_CUST_MAINTAIN' OBJECT DOKU ID TX

<DS:SIMG.SIMG_CMMENUOLSDVBX2>Maintain copying control for billing
documents</>
<DS:SIMG.SIMG_CFMENUOLSDVOFA>Define billing document types</>
<DS:SIMG.SIMG_CFMENUOLSDVOV8>Define sales document types</>
<DS:SIMG.SIMG_CFMENUOLMEOMHD>Define rebate arrangement types for
subsequent settlement</>
ENDIF

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MN423 - Copying control for sales doc. type & for billing doc. type & missing ?

  The SAP error message MN423 indicates that there is a missing copying control configuration between a sales document type and a billing document type. This configuration is essential for the system to know how to transfer data from sales documents to billing documents during the billing process.
  Cause:
  The error typically arises due to one of the following reasons:
  
  Missing Configuration: The copying control settings for the specific sales document type and billing document type have not been defined in the system.
  Incorrect Document Types: The document types being used may not be compatible or correctly set up for copying.
  Transport Issues: If the configuration was recently transported from another system, it may not have been included or may have been incorrectly set up.
  
  Solution:
  To resolve the MN423 error, follow these steps:
  
  
  Check Copying Control Settings:
  
  Go to the transaction code VOTXN (or SPRO -> Sales and Distribution -> Billing -> Billing Documents -> Define Copying Control for Billing Documents).
  Look for the copying control settings between the sales document type and the billing document type that you are trying to use.
  If the entry is missing, you will need to create a new copying control entry.
  
  
  
  Create/Modify Copying Control:
  
  In the copying control screen, you can define how data should be copied from the sales document to the billing document.
  Ensure that you specify the correct source and target document types, and configure the necessary fields for copying.
  
  
  
  Check Document Type Compatibility:
  
  Ensure that the sales document type and billing document type are compatible. For example, certain sales document types may only be allowed to create specific billing document types.
  
  
  
  Transport Issues:
  
  If the configuration was recently transported, check the transport logs to ensure that the copying control settings were included and correctly applied in the target system.
  
  
  
  Testing:
  
  After making the necessary changes, test the process again to ensure that the error is resolved.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  VOTXN: To maintain copying control for billing documents.
  VOV8: To check and maintain sales document types.
  VOTXN: To check and maintain billing document types.
  
  
  
  Documentation: Refer to SAP Help documentation for detailed guidance on copying control settings and their implications.
  
  
  User Roles: Ensure that you have the necessary authorizations to make changes to the copying control settings.
  
  
  By following these steps, you should be able to resolve the MN423 error and ensure that the copying control between sales and billing documents is correctly configured.