How To Fix MM_PUR_SES081 - Distribution by Amount only selectable if used in the purchase order.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 081

• Message text: Distribution by Amount only selectable if used in the purchase order.

What causes this issue?

You want to select the distribution indicator "Distribution by Amount"
for the account assignment of the service entry sheet item but the
system does not allow it.

System Response

If the purchaser has entered an account assignment distribution other
than "Distribution by Amount" for the purchase order item, you cannot
select this indicator for the service entry sheet item. You can only use
"Distribution by Amount" in the service entry sheet if the purchaser has
already selected it in the purchase order.

How to fix this error?

Please use either "Single Account Assignment" or "Distribution by
Percentage" or "Distribution by Quantity".

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES081 - Distribution by Amount only selectable if used in the purchase order. ?

  The SAP error message MM_PUR_SES081 indicates that the distribution by amount is only selectable if it is used in the purchase order. This error typically arises in the context of creating or processing purchase orders, particularly when dealing with account assignments and distribution methods.
  Cause:
  The error occurs when you attempt to use the "Distribution by Amount" option in a scenario where it is not applicable. This usually happens when:
  
  The purchase order does not have the necessary account assignment or item category that allows for distribution by amount.
  The configuration settings in the system do not permit the use of this distribution method for the specific purchase order type or item category.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Purchase Order Configuration:
  
  Ensure that the purchase order item category supports distribution by amount. For example, standard item categories like "Standard" (item category "N") typically allow for this, while others may not.
  
  
  
  Review Account Assignment:
  
  Verify that the account assignment for the purchase order is set up correctly. If you are using account assignment categories (like "K" for cost center), ensure that they are compatible with the distribution method you are trying to use.
  
  
  
  Adjust Distribution Method:
  
  If the purchase order does not require distribution by amount, consider using a different distribution method that is appropriate for the transaction.
  
  
  
  Consult Configuration Settings:
  
  If you have access to the configuration settings, check the settings for the relevant purchasing documents in the SPRO transaction. Look for settings related to account assignment and distribution methods.
  
  
  
  User Documentation:
  
  Refer to SAP documentation or user manuals for specific guidelines on the use of distribution methods in purchase orders. This can provide insights into the correct usage and limitations.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot identify the cause, consider reaching out to SAP support or your internal SAP team for further assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order).
  Item Categories: Understand the different item categories and their implications on account assignments and distribution methods.
  SAP Notes: Check for any SAP Notes related to this error message, as they may provide additional context or solutions.
  
  By following these steps, you should be able to identify the cause of the MM_PUR_SES081 error and implement a suitable solution.