How To Fix MM_PUR_SES004 - The stated quantity exceeds the max. allowed quantity of the PO item.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_SES -

• Message number: 004

• Message text: The stated quantity exceeds the max. allowed quantity of the PO item.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_SES004 - The stated quantity exceeds the max. allowed quantity of the PO item. ?

  The SAP error message MM_PUR_SES004 indicates that the quantity you are trying to process exceeds the maximum allowed quantity for a specific purchase order (PO) item. This error typically occurs during the goods receipt or invoice verification process when the quantity being received or invoiced is greater than what is allowed based on the purchase order's specifications.
  Causes:
  
  Quantity Exceeds PO Limit: The quantity you are trying to enter exceeds the maximum quantity specified in the purchase order item.
  Incorrect PO Item Configuration: The purchase order item may have been configured with a maximum quantity limit that is lower than what you are attempting to process.
  Partial Deliveries Not Allowed: The PO may be set up to not allow partial deliveries, and you are trying to receive a quantity that is not aligned with the total ordered quantity.
  Changes in PO: If the purchase order was modified after the initial creation, the maximum allowed quantity may have changed, leading to this error when trying to process a receipt or invoice.
  
  Solutions:
  
  Check the Purchase Order: Review the purchase order in SAP to confirm the maximum allowed quantity for the item. You can do this by navigating to the PO in the system and checking the item details.
  Adjust the Quantity: If the quantity you are trying to process is indeed greater than the allowed limit, adjust it to be within the allowed range.
  Modify the PO: If necessary, you can modify the purchase order to increase the maximum allowed quantity. This can be done by editing the PO in the system, but ensure that this is in line with your procurement policies.
  Consult with Procurement: If you are unsure about the changes or need to increase the quantity, consult with your procurement department or the person responsible for managing the purchase order.
  Check for Partial Delivery Settings: If the PO is set to not allow partial deliveries, ensure that the quantity you are trying to receive matches the total ordered quantity.
  
  Related Information:
  
  Transaction Codes: You can use transaction codes like ME23N (Display Purchase Order) to view the details of the purchase order.
  Documentation: Refer to SAP documentation or your organization's SAP guidelines for handling purchase orders and goods receipts.
  User Roles: Ensure that you have the appropriate permissions to modify purchase orders if needed.
  Error Logs: Check the error logs for additional context or related errors that may provide more insight into the issue.
  
  By following these steps, you should be able to resolve the MM_PUR_SES004 error and successfully process your goods receipt or invoice.