How To Fix MM_PUR_QTN016 - Bidder &1 cannot be used because it is blocked.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_QTN - Message class of MM PUR QTN

• Message number: 016

• Message text: Bidder &1 cannot be used because it is blocked.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_QTN016 - Bidder &1 cannot be used because it is blocked. ?

  The SAP error message MM_PUR_QTN016 indicates that a specific bidder (vendor) cannot be used in the procurement process because they are blocked. This typically occurs in the context of creating or processing requests for quotations (RFQs) or purchase orders.
  Cause:
  The error is caused by the bidder being marked as "blocked" in the system. This can happen for several reasons, including:
  
  Vendor Blocked for Purchasing: The vendor may have been manually blocked for purchasing activities due to various reasons such as performance issues, compliance problems, or other internal policies.
  Vendor Master Data Issues: The vendor's master data may not be complete or may have been flagged for review.
  Payment Block: The vendor may have a payment block that prevents any purchasing activities.
  Status Changes: The vendor's status may have changed due to internal processes, leading to a block.
  
  Solution:
  To resolve the MM_PUR_QTN016 error, you can take the following steps:
  
  
  Check Vendor Status:
  
  Go to the vendor master data (transaction code XK03 for general data or MK03 for purchasing data).
  Enter the vendor number and check if the vendor is blocked for purchasing.
  
  
  
  Unblock the Vendor:
  
  If the vendor is blocked, you may need to unblock them. This can be done using transaction code XK02 (change vendor) or MK02 (change purchasing data).
  Ensure that you have the necessary authorizations to make changes to vendor data.
  
  
  
  Review Blocking Reasons:
  
  Investigate the reasons for the block. This may involve discussions with the procurement team, finance, or compliance departments to understand why the vendor was blocked and if it is appropriate to unblock them.
  
  
  
  Update Vendor Information:
  
  Ensure that all required information in the vendor master data is complete and accurate. This includes payment terms, contact information, and any compliance-related data.
  
  
  
  Consult with Relevant Departments:
  
  If you are unsure about unblocking the vendor, consult with your procurement or compliance team to ensure that unblocking the vendor aligns with company policies.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  XK03: Display Vendor
  XK02: Change Vendor
  MK03: Display Purchasing Data
  MK02: Change Purchasing Data
  
  
  
  Authorization: Ensure that you have the necessary authorizations to view and modify vendor master data.
  
  
  Documentation: Refer to your organization's procurement policies and procedures regarding vendor management and blocking/unblocking processes.
  
  
  SAP Notes: Check for any relevant SAP Notes or documentation that may provide additional insights or updates related to this error message.
  
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.