How To Fix MM_PUR_PO_EXT_MSG054 - Total history records extracted for purchase order is &1.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_PO_EXT_MSG - Message class for Backend PO Extraction

• Message number: 054

• Message text: Total history records extracted for purchase order is &1.

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_PO_EXT_MSG054 - Total history records extracted for purchase order is &1. ?

  The SAP error message MM_PUR_PO_EXT_MSG054 indicates that the total history records extracted for a purchase order (PO) is greater than a certain limit. This message typically arises during the extraction of purchase order history data, often in the context of reporting or data migration processes.
  Cause:
  The error is usually caused by one of the following:
  
  Exceeding Limits: The number of history records associated with a purchase order exceeds the predefined limit set in the system.
  Data Volume: The purchase order has a large volume of historical data, which can occur if the PO has been in use for a long time or has undergone many changes.
  Configuration Settings: The system configuration may not be optimized for handling large amounts of historical data.
  
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Check Configuration Settings:
  
  Review the configuration settings related to purchase order history extraction. Ensure that the limits for history records are set appropriately for your business needs.
  
  
  
  Data Archiving:
  
  If the purchase order has an excessive amount of historical data, consider archiving old or unnecessary data. This can help reduce the volume of records associated with the PO.
  
  
  
  Limit Extraction:
  
  If you are extracting data for reporting purposes, consider limiting the extraction to a specific time frame or a subset of data that is relevant to your analysis.
  
  
  
  Batch Processing:
  
  If applicable, process the extraction in smaller batches to avoid hitting the limit in one go.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes or updates that may address this specific error message. There may be patches or recommendations provided by SAP.
  
  
  
  Contact SAP Support:
  
  If the issue persists and you cannot find a resolution, consider reaching out to SAP Support for assistance. They can provide guidance based on your specific system configuration and usage.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order) and ME2N (Purchase Orders by PO Number) to analyze the purchase order history.
  Documentation: Review SAP documentation related to purchase order history management and data extraction processes.
  Performance Monitoring: Monitor system performance and data volume regularly to prevent similar issues in the future.
  
  By following these steps, you should be able to address the MM_PUR_PO_EXT_MSG054 error effectively.