How To Fix MM_PUR_PO_APV_MSG018 - You are not authorized to display this attachment.

SAP Error Message - Details

• Message type: E = Error

• Message class: MM_PUR_PO_APV_MSG - Approval Gateway Services: General Message Class

• Message number: 018

• Message text: You are not authorized to display this attachment.

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MM_PUR_PO_APV_MSG018 - You are not authorized to display this attachment. ?

  The SAP error message MM_PUR_PO_APV_MSG018 indicates that a user does not have the necessary authorization to display a specific attachment related to a purchase order (PO). This error typically arises in the context of SAP's Materials Management (MM) module, particularly when dealing with purchase orders and their associated documents.
  Cause:
  The primary cause of this error is a lack of authorization in the user's role or profile to access the attachment linked to the purchase order. This could be due to:
  
  Missing Authorization Object: The user may not have the required authorization objects assigned to their user profile that allow access to attachments.
  Document Management System (DMS) Restrictions: If the attachment is stored in a Document Management System, there may be specific permissions set that restrict access.
  Role Configuration: The user's role may not be configured correctly to include access to the necessary transaction codes or objects.
  
  Solution:
  To resolve this issue, you can take the following steps:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to see which authorization check failed. This will provide insight into what specific authorization is missing.
  Review the user's roles and authorizations in transaction code SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify Roles:
  
  If you have the necessary permissions, you can modify the user's roles to include the required authorization objects. Common authorization objects related to purchase orders and attachments include:
  
  M_BEST_BSA (Purchase Order: Authorization for Document Types)
  M_BEST_EKO (Purchase Order: Authorization for Purchasing Groups)
  S_DOCUMENT (Document Management System: Authorization for Document Types)
  
  
  Ensure that the user has access to the relevant document types and transaction codes.
  
  
  
  Consult with Security Team:
  
  If you do not have the necessary permissions to change roles, contact your SAP security or basis team. Provide them with the details of the error and the transaction you were trying to perform.
  
  
  
  Check DMS Settings:
  
  If the attachment is managed through a Document Management System, ensure that the user has the appropriate permissions to access documents in that system.
  
  
  
  Testing:
  
  After making changes to the user roles or authorizations, have the user log out and log back in to test if the issue is resolved.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  Documentation: Refer to SAP documentation for detailed information on authorization objects and their configurations.
  Support: If the issue persists, consider reaching out to SAP support for further assistance.
  
  By following these steps, you should be able to identify and resolve the authorization issue causing the error message MM_PUR_PO_APV_MSG018.