How To Fix MM528 - &: & Dependent Purchasing Documents Exist

SAP Error Message - Details

• Message type: E = Error

• Message class: MM - Messages for material master maintenance and Customizing

• Message number: 528

• Message text: &: & Dependent Purchasing Documents Exist

What causes this issue?

The batch is still used in purchasing documents with PO confirmations,
scheduling agreement lines, or material documents. This can cause
errors at goods receipt or during reversals after goods receipts, if
the relevant movement type does not support recreation of the batch.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

You must have previously flagged the purchasing documents affected for
deletion.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MM528 - &: & Dependent Purchasing Documents Exist ?

  The SAP error message MM528, which states "Dependent Purchasing Documents Exist," typically occurs when you attempt to delete or change a purchasing document (like a purchase order) that has dependent documents associated with it. These dependent documents could include things like purchase requisitions, contracts, or other purchase orders that are linked to the document you are trying to modify.
  Cause:
  
  
  Dependent Documents: The primary cause of this error is that there are other purchasing documents that are dependent on the document you are trying to change or delete. This could be due to:
  
  Purchase requisitions linked to the purchase order.
  Contracts that reference the purchase order.
  Other purchase orders that are related to the same material or vendor.
  
  
  
  Document Status: The document you are trying to modify may be in a status that does not allow changes or deletions due to existing dependencies.
  
  
  Solution:
  To resolve the MM528 error, you can follow these steps:
  
  
  Identify Dependent Documents:
  
  Use transaction codes like ME23N (Display Purchase Order) or ME5A (Purchase Requisitions) to check for any dependent documents linked to the purchase order.
  Look for any purchase requisitions, contracts, or other purchase orders that reference the document in question.
  
  
  
  Remove Dependencies:
  
  If you find dependent documents, you may need to either delete or modify them first, depending on your business process and requirements.
  If the dependent documents are no longer needed, you can delete them. If they are still required, consider modifying them to remove the dependency.
  
  
  
  Change Document Status:
  
  Ensure that the document you are trying to change is in a status that allows modifications. If it is in a locked status, you may need to unlock it or change its status.
  
  
  
  Consult with Stakeholders:
  
  If you are unsure about the implications of deleting or modifying dependent documents, consult with relevant stakeholders (like procurement or finance teams) to ensure that you are not disrupting any processes.
  
  
  
  Use Transaction Codes:
  
  You can use transaction codes like ME22N (Change Purchase Order) to make changes to the purchase order if the dependencies are resolved.
  
  
  
  Related Information:
  
  Documentation: Refer to SAP documentation or help files for more detailed information on managing purchasing documents and understanding dependencies.
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message.
  Training: Consider training sessions or resources on SAP MM (Materials Management) to better understand how purchasing documents interact within the system.
  
  By following these steps, you should be able to resolve the MM528 error and manage your purchasing documents effectively.