How To Fix MG_SSTN_VALIDATIONS056 - Vendor marked for deletion

SAP Error Message - Details

• Message type: E = Error

• Message class: MG_SSTN_VALIDATIONS - Material/Vendor Sustainability Validations

• Message number: 056

• Message text: Vendor marked for deletion

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message MG_SSTN_VALIDATIONS056 - Vendor marked for deletion ?

  The SAP error message MG_SSTN_VALIDATIONS056 indicates that a vendor has been marked for deletion in the system. This typically means that the vendor is no longer active and cannot be used for transactions such as purchasing or invoicing.
  Cause:
  The primary cause of this error is that the vendor master record has been flagged as "marked for deletion." This can happen for various reasons, including:
  
  Business Decision: The organization may have decided to stop using a particular vendor due to performance issues, changes in business strategy, or other operational reasons.
  Data Maintenance: During regular data maintenance, vendors that are no longer active may be marked for deletion to keep the vendor list clean and manageable.
  System Configuration: Certain configurations or processes may automatically mark vendors for deletion based on specific criteria.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Vendor Status:
  
  Go to the vendor master data in SAP (transaction code XK03 for display).
  Enter the vendor number and check the status of the vendor. Look for any indicators that show the vendor is marked for deletion.
  
  
  
  Unmark Vendor for Deletion:
  
  If you determine that the vendor should still be active, you can unmark the vendor for deletion. This can be done using transaction code XK02 (change vendor).
  Navigate to the relevant section (General Data or Company Code Data) and remove the deletion flag.
  
  
  
  Consult with Stakeholders:
  
  Before unmarking a vendor, consult with relevant stakeholders (e.g., procurement, finance) to ensure that the decision aligns with business needs.
  
  
  
  Create a New Vendor:
  
  If the vendor is indeed no longer valid and should not be reactivated, consider creating a new vendor record if you need to continue business with a different entity.
  
  
  
  Related Information:
  
  Vendor Master Data: Understanding how vendor master data is structured in SAP is crucial. It includes general data, company code data, and purchasing data.
  Deletion Flags: SAP allows marking vendors for deletion at different levels (general, company code, purchasing). Familiarize yourself with how these flags work.
  Transaction Codes:
  
  XK01: Create Vendor
  XK02: Change Vendor
  XK03: Display Vendor
  MK03: Display Vendor (Purchasing)
  FK03: Display Vendor (Accounting)
  
  
  
  Best Practices:
  
  Regularly review and clean up vendor master data to avoid issues with inactive vendors.
  Implement a process for marking vendors for deletion that includes checks and balances to ensure that it aligns with business needs.
  Maintain documentation of vendor status changes for audit and compliance purposes.
  
  By following these steps, you should be able to address the error message MG_SSTN_VALIDATIONS056 effectively.