How To Fix MEPO069 - Sub-item category and higher-level (main) item cannot be changed

SAP Error Message - Details

• Message type: E = Error

• Message class: MEPO - New Purchase Order Dialog

• Message number: 069

• Message text: Sub-item category and higher-level (main) item cannot be changed

What causes this issue?

You have attempted to change the higher-level (main) item or the
sub-item category of a sub-item in the purchase order overview. This is
not allowed.

System Response

The original data has been restored.

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MEPO069 - Sub-item category and higher-level (main) item cannot be changed ?

  The SAP error message MEPO069 indicates that there is an issue with changing the sub-item category or the higher-level (main) item in a purchasing document, such as a purchase order or a contract. This error typically arises when there are inconsistencies or restrictions in the document structure that prevent modifications.
  Cause:
  
  Document Structure: The sub-item category is linked to a specific main item category. If you attempt to change the sub-item category or the main item in a way that violates the established hierarchy or relationships, this error will occur.
  Data Consistency: The system may have data integrity checks that prevent changes if they would lead to inconsistencies in the purchasing document.
  Locked Documents: The document may be locked for editing by another user or process, preventing changes.
  Configuration Settings: Certain configuration settings in the SAP system may restrict changes to item categories based on business rules or workflows.
  
  Solution:
  
  Check Document Structure: Review the purchasing document to ensure that the sub-item and main item categories are compatible. If necessary, revert to the original categories or make changes that align with the existing structure.
  Unlock Document: If the document is locked, check with your system administrator or the user who has locked the document to unlock it.
  Review Configuration: Consult with your SAP configuration team to understand if there are any settings that restrict changes to item categories. They may need to adjust the configuration if it is too restrictive.
  Use Correct Transaction: Ensure that you are using the correct transaction code for the changes you are trying to make. Some changes may require specific transactions or processes.
  Consult Documentation: Refer to SAP documentation or help resources for more detailed information on item categories and their relationships.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME21N (Create Purchase Order), ME22N (Change Purchase Order), and ME23N (Display Purchase Order) to navigate purchasing documents effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP Notes can provide insights into specific bugs or configuration recommendations.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to make changes to the purchasing documents. Lack of proper permissions can also lead to errors.
  
  If the issue persists after trying the above solutions, it may be beneficial to reach out to your SAP support team for further assistance.