How To Fix ME684 - Purchase order &1 is flagged for archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 684

• Message text: Purchase order &1 is flagged for archiving

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message ME684 - Purchase order &1 is flagged for archiving ?

  The SAP error message ME684 indicates that a purchase order (PO) is flagged for archiving. This typically means that the purchase order has been marked in the system for archiving, which is a process used to remove data from the active database to improve performance and manage data volume.
  Cause:
  
  Archiving Flag: The purchase order has been set with an archiving flag, which is usually done as part of data management practices to keep the database clean and efficient.
  Business Process: The PO may have been completed, and the business process dictates that it should be archived after a certain period or after certain conditions are met.
  Configuration Settings: The archiving settings in the SAP system may have been configured to automatically flag certain types of POs for archiving based on specific criteria.
  
  Solution:
  
  Check Archiving Status: Verify the archiving status of the purchase order. You can do this by using transaction codes like SARA (Archive Administration) to check if the PO is indeed flagged for archiving.
  Unflagging the PO: If the PO should not be archived, you may need to unflag it. This typically requires appropriate authorizations and may involve changing the status in the database.
  Review Archiving Policies: Consult with your SAP Basis or data management team to understand the archiving policies in place and whether the PO should be archived or if it can remain active.
  Consult Documentation: Review the documentation related to archiving in your organization to understand the criteria and processes for archiving purchase orders.
  Contact Support: If you are unsure about how to proceed or if you do not have the necessary permissions, contact your SAP support team for assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME22N (Change Purchase Order), and SARA (Archive Administration).
  Archiving Process: Understand the archiving process in SAP, which includes the creation of archive files, the deletion of data from the database, and the management of archived data.
  Data Retention Policies: Be aware of your organization's data retention policies, which dictate how long different types of data should be kept in the system before being archived.
  
  By following these steps, you should be able to address the ME684 error and manage the purchase order appropriately within your SAP system.