How To Fix ME635 - The confirmation cannot be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 635

• Message text: The confirmation cannot be deleted

What causes this issue?

You want to delete a confirmation in a purchase order or in a
scheduling agreement.
This is not possible, becuase a goods receipt has already been posted
for the confirmation you are trying to delete <ZH>and</> this
confirmation type is planned for a <DS:DE.WEZUO>GR assignment</>
<ZH>Note</>
You can only delete a confirmation with a GR assignment when no goods
receipt has been posted for it.

System Response

How to fix this error?

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ME635 - The confirmation cannot be deleted ?

  The SAP error message ME635 ("The confirmation cannot be deleted") typically occurs when you attempt to delete a confirmation for a production order or a purchase order in the SAP system, but the system prevents the deletion due to certain conditions. Here are some common causes, solutions, and related information for this error:
  Causes:
  
  
  Status of the Confirmation: The confirmation may be in a status that does not allow deletion. For example, if the confirmation has already been settled or if it is linked to a completed production order, it cannot be deleted.
  
  
  Dependencies: There may be dependencies or links to other documents or processes that prevent the deletion of the confirmation. For instance, if the confirmation is part of a larger process that has already been finalized.
  
  
  Authorization Issues: The user may not have the necessary authorizations to delete confirmations in the system.
  
  
  System Settings: Certain system settings or configurations may restrict the deletion of confirmations based on business rules or processes defined in the system.
  
  
  Solutions:
  
  
  Check Confirmation Status: Review the status of the confirmation you are trying to delete. If it is completed or settled, you may need to reverse or adjust the related documents instead of deleting the confirmation.
  
  
  Review Dependencies: Investigate if there are any dependent documents or processes that are preventing the deletion. You may need to address these dependencies first.
  
  
  Authorization Check: Ensure that you have the necessary authorizations to delete confirmations. If not, contact your SAP security administrator to request the required permissions.
  
  
  Consult Documentation: Refer to the SAP documentation or help files for specific guidance on the confirmation process and any restrictions that may apply.
  
  
  Use Alternative Transactions: If deletion is not possible, consider using alternative transactions to adjust or reverse the confirmation instead of deleting it.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance, especially if you suspect it may be a system bug or configuration issue.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CO11N (for confirmations) and CO15 (for deleting confirmations) to navigate the system effectively.
  SAP Notes: Check for any SAP Notes related to ME635 for additional insights or patches that may address the issue.
  User Forums: Engage with SAP community forums or user groups where similar issues may have been discussed, and solutions shared.
  
  By following these steps, you should be able to identify the cause of the ME635 error and take appropriate action to resolve it.