How To Fix ME461 - Not all purchasing documents displayed due to invalid data

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 461

• Message text: Not all purchasing documents displayed due to invalid data

What causes this issue?

The list contains purchasing documents whose data is now invalid. For
example, a purchasing document item may contain a plant that no longer
exists, or a purchasing document may contain a company code that no
longer exists.

System Response

The affected purchasing documents are not displayed in the list.

How to fix this error?

To display the full list of purchasing documents, it is first necessary
to set up the missing plants or company codes again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ME461 - Not all purchasing documents displayed due to invalid data ?

  The SAP error message ME461, which states "Not all purchasing documents displayed due to invalid data," typically occurs when there is an issue with the data being processed in the purchasing documents. This can happen in various scenarios, such as when trying to display or process purchase orders, purchase requisitions, or other related documents.
  Causes:
  
  Invalid or Incomplete Data: The purchasing documents may contain invalid or incomplete data, such as incorrect vendor information, material numbers, or document types.
  Data Consistency Issues: There may be inconsistencies in the data stored in the database, such as missing entries in related tables.
  Authorization Issues: The user may not have the necessary authorizations to view certain purchasing documents.
  Document Status: The status of the purchasing documents may not allow them to be displayed (e.g., if they are archived or deleted).
  Configuration Issues: There may be configuration settings in the SAP system that are causing the documents not to display correctly.
  
  Solutions:
  
  Check Data Validity: Review the purchasing documents for any invalid or incomplete data. Ensure that all required fields are filled out correctly.
  Data Consistency Check: Use transaction codes like SE11 or SE16 to check the relevant database tables for inconsistencies. You may need to run consistency checks or data correction programs.
  Authorization Check: Verify that the user has the necessary authorizations to view the purchasing documents. This can be done by checking the user's roles and authorizations in transaction PFCG.
  Document Status Review: Check the status of the purchasing documents to ensure they are not archived or deleted. You can use transaction ME23N to view the status of purchase orders.
  Consult with IT Support: If the issue persists, it may be necessary to consult with your SAP support team or IT department to investigate further. They may need to look into system logs or perform additional troubleshooting.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME23N (Display Purchase Order), ME51N (Create Purchase Requisition), and ME52N (Change Purchase Requisition).
  SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Review SAP documentation or user manuals related to purchasing documents for more context on data requirements and configurations.
  
  By following these steps, you should be able to identify the cause of the ME461 error and implement a solution to resolve it.