How To Fix ME194 - Existing release prerequisites will be lost

SAP Error Message - Details

• Message type: E = Error

• Message class: ME - Purchasing: General Messages

• Message number: 194

• Message text: Existing release prerequisites will be lost

What causes this issue?

The order of the release codes has been changed. As a result, the
previous release prerequisites will be lost.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message ME194 - Existing release prerequisites will be lost ?

  The SAP error message ME194 ("Existing release prerequisites will be lost") typically occurs when you are trying to change or delete a release strategy for a purchase order or a purchase requisition that has existing release prerequisites. This message serves as a warning that the current release strategy settings will be affected by the changes you are attempting to make.
  Cause:
  The error is triggered when:
  
  You attempt to modify a release strategy that is already assigned to a purchase order or requisition.
  The changes you are making would invalidate the existing release prerequisites, meaning that the current approval workflow or conditions for releasing the document will no longer be applicable.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Review Release Strategy: Check the release strategy you are trying to modify. Ensure that the changes you are making are necessary and that you understand how they will affect existing documents.
  
  
  Analyze Existing Documents: Identify any purchase orders or requisitions that are currently using the release strategy you are trying to change. You can do this by running reports or using transaction codes like ME2N (for purchase orders) or ME5A (for purchase requisitions).
  
  
  Decide on Action:
  
  If the existing release strategy is still valid and should remain unchanged, consider not making the changes.
  If you need to proceed with the changes, you may need to release or delete the existing purchase orders or requisitions that are using the current strategy before making the changes.
  
  
  
  Adjust Release Prerequisites: If you are changing the release prerequisites, ensure that the new prerequisites are correctly defined and that they will not disrupt the workflow for existing documents.
  
  
  Test Changes: After making the necessary adjustments, test the new release strategy with a new purchase order or requisition to ensure that it works as intended.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as ME28 (Release Purchase Order), ME29N (Release Purchase Order), and ME5A (Display Purchase Requisitions) to manage release strategies effectively.
  Documentation: Refer to SAP documentation or help files for detailed information on release strategies and prerequisites.
  User Roles: Ensure that you have the appropriate authorizations to make changes to release strategies, as this may be restricted based on user roles.
  
  If the issue persists or if you are unsure about the changes, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in procurement processes.