How To Fix MDG_FICA_CHECK041 - Correspondence recipient already exists in future validity.

SAP Error Message - Details

• Message type: E = Error

• Message class: MDG_FICA_CHECK - Contract Account Check Messages

• Message number: 041

• Message text: Correspondence recipient already exists in future validity.

What causes this issue?

Correspondence recipient already exists in future validity.

System Response

It is not possible to add a correspondence recipient in case this
correspondence recipient is already defined in a future validity.

How to fix this error?

Delete the existing correspondence recipient in the future validity and
approve the change request. Afterwards add the correspondence recipient
again in a separate change request.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MDG_FICA_CHECK041 - Correspondence recipient already exists in future validity. ?

  The SAP error message MDG_FICA_CHECK041 indicates that there is an issue with the correspondence recipient in the Financial Accounting (FI) module, specifically in the context of Master Data Governance (MDG) for Financial Accounting. The error message states that a correspondence recipient already exists with a future validity date, which means that the system has detected a duplicate entry for the same recipient that is set to be valid in the future.
  Cause:
  The primary cause of this error is that there is an existing record for the correspondence recipient that overlaps with the validity period of the new entry you are trying to create or modify. This can happen if:
  
  You are trying to create a new correspondence recipient with the same identification (e.g., customer number, vendor number) as an existing one that is already set to be valid in the future.
  There is a configuration or data entry error where the validity dates of the existing and new records conflict.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records:
  
  Use transaction codes like BP (Business Partner) or FBL1N (Vendor Line Item Display) to check for existing correspondence recipients.
  Look for any entries that have the same identification and check their validity dates.
  
  
  
  Adjust Validity Dates:
  
  If you find an existing record that overlaps with the new entry, you may need to adjust the validity dates of either the existing record or the new entry to ensure there are no conflicts.
  
  
  
  Delete or Archive Old Records:
  
  If the existing record is no longer needed, consider deleting or archiving it if your business processes allow for it.
  
  
  
  Consult with Your Team:
  
  If you are unsure about which records to modify or delete, consult with your team or a data governance specialist to ensure compliance with your organization's data management policies.
  
  
  
  Review Configuration:
  
  If this issue occurs frequently, it may be worth reviewing the configuration settings related to correspondence recipients in your SAP system to ensure they align with your business requirements.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as BP for Business Partner management, FBL1N for vendor line items, and FBL5N for customer line items.
  SAP Notes: Check for any SAP Notes related to this error message for additional guidance or patches that may address the issue.
  Documentation: Review SAP documentation on Master Data Governance and Financial Accounting to understand how correspondence recipients are managed and the implications of validity dates.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.