How To Fix MDG_BS_SUPPL_CHECK201 - Multiple documents not allowed for &1 &2 of type &3

SAP Error Message - Details

• Message type: E = Error

• Message class: MDG_BS_SUPPL_CHECK - MDG: messages for check of supplier data

• Message number: 201

• Message text: Multiple documents not allowed for &1 &2 of type &3

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MDG_BS_SUPPL_CHECK201 - Multiple documents not allowed for &1 &2 of type &3 ?

  The SAP error message MDG_BS_SUPPL_CHECK201 indicates that multiple documents are not allowed for a specific entity type in the Master Data Governance (MDG) system. This typically occurs when you are trying to create or update a business partner or supplier record, and the system detects that there are already existing documents of the same type that conflict with the operation you are attempting.
  Cause:
  The error is triggered when:
  
  You attempt to create or change a business partner or supplier record that already has an existing document of the same type (e.g., multiple supplier records for the same supplier ID).
  The system is configured to allow only one active document of a certain type for a specific entity (like a supplier or customer).
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Existing Records: 
  
  Verify if there are already existing records for the entity you are trying to create or modify. You can do this by searching for the business partner or supplier in the MDG application.
  
  
  
  Review Document Status:
  
  Check the status of the existing documents. If they are in a status that allows for changes (e.g., not locked or in a draft state), you may need to either complete or delete those documents before proceeding.
  
  
  
  Consolidate Data:
  
  If multiple records exist and they are valid, consider consolidating the data into a single record. This may involve merging information from multiple records into one.
  
  
  
  Adjust Configuration:
  
  If your business process requires multiple documents of the same type, you may need to adjust the configuration settings in the MDG system. This could involve changing the validation rules or settings that restrict the creation of multiple documents.
  
  
  
  Consult Documentation:
  
  Review the SAP documentation or consult with your SAP support team for specific configuration settings related to the entity type you are working with.
  
  
  
  Error Logs:
  
  Check the error logs for more detailed information about the error. This can provide insights into what specific conditions triggered the error.
  
  
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like BP (Business Partner) or MDG to access the relevant data and perform checks.
  SAP Notes: Look for SAP Notes related to MDG and this specific error message for any patches or updates that may address the issue.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to create or modify the records in question.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it. If the issue persists, consider reaching out to your SAP support team for further assistance.