How To Fix MDG_BS_CUST_BOLUI003 - Company code &1 cannot be deleted; it already exists in the database

SAP Error Message - Details

• Message type: E = Error

• Message class: MDG_BS_CUST_BOLUI - MDG: messages for Cusomer UI related issues

• Message number: 003

• Message text: Company code &1 cannot be deleted; it already exists in the database

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message MDG_BS_CUST_BOLUI003 - Company code &1 cannot be deleted; it already exists in the database ?

  The SAP error message MDG_BS_CUST_BOLUI003 indicates that you are trying to delete a company code that cannot be deleted because it still exists in the database. This typically occurs in the context of Master Data Governance (MDG) when attempting to remove a company code that is still referenced in various transactions or configurations.
  Cause:
  
  
  Existing References: The company code you are trying to delete may still have existing references in the system, such as:
  
  Open transactions (e.g., invoices, purchase orders).
  Financial documents (e.g., journal entries).
  Configuration settings (e.g., controlling area assignments).
  
  
  
  Data Integrity Constraints: SAP enforces data integrity rules to ensure that no critical data is lost or orphaned. If the company code is linked to other master data or transactional data, it cannot be deleted.
  
  
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Check for Existing Transactions:
  
  Use transaction codes like FB03 (Display Document), ME23N (Display Purchase Order), or FBL1N (Vendor Line Items) to check if there are any open transactions related to the company code.
  If there are open transactions, you will need to clear or archive them before attempting to delete the company code.
  
  
  
  Review Configuration Settings:
  
  Check if the company code is assigned to any controlling areas, profit centers, or other organizational units.
  Use transaction OBY6 to review company code assignments and ensure that it is not linked to any other configurations.
  
  
  
  Use the MDG Application:
  
  If you are using MDG, navigate to the relevant MDG application to check for any pending changes or approvals related to the company code.
  Ensure that there are no active workflows or change requests that involve the company code.
  
  
  
  Data Cleanup:
  
  If you find that there are obsolete or unnecessary references, you may need to perform data cleanup. This could involve deleting or archiving transactions or master data that reference the company code.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP Basis or functional team for specific guidelines on deleting company codes in your system environment.
  
  
  
  Seek Help from SAP Support:
  
  If you are unable to identify the cause or resolve the issue, consider reaching out to SAP support for assistance.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing company codes and related data (e.g., OX02 for company code settings).
  Data Governance: Understand the implications of deleting master data in the context of data governance and compliance.
  Testing: Always test changes in a development or quality assurance environment before applying them to production to avoid unintended consequences.
  
  By following these steps, you should be able to identify the cause of the error and take appropriate action to resolve it.