How To Fix MD03_SYP004 - External planned orders cannot be converted

SAP Error Message - Details

• Message type: E = Error

• Message class: MD03_SYP - Message class for package MD03_SYP

• Message number: 004

• Message text: External planned orders cannot be converted

What causes this issue?

You tried to convert an external planned order into a manufaturing order
or a purchase requisition.
Planned orders of this type first have to be handed over to detailed
planning and scheduling. During this handover, the system creates
planned orders and purchase orders that can afterwards be converted.
The handover can be done by using heuristic <ls>Hand Over External
Planned Orders</> (<lb>/SAPAPO/SYP_CONV_HEU</>) in Advanced Planning or
report <ls>Hand Over External Planned Orders to Detailed Planning and
Scheduling</> ( <lb>SYPP_HANDOVER_RUN</>).

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

How to fix this error?

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message MD03_SYP004 - External planned orders cannot be converted ?

  The SAP error message MD03_SYP004, which states "External planned orders cannot be converted," typically occurs in the context of production planning and scheduling within the SAP system. This error indicates that there is an issue with converting external planned orders into production orders or other relevant order types.
  Causes:
  
  Order Type Restrictions: The external planned orders may be associated with an order type that does not allow conversion.
  Missing Master Data: Required master data (like material master, BOM, routing) may be missing or incomplete, preventing the conversion.
  Configuration Issues: The system configuration may not be set up to allow the conversion of external planned orders.
  Status of Planned Orders: The planned orders may be in a status that does not permit conversion (e.g., they may be marked for deletion or not released).
  Authorization Issues: The user may not have the necessary authorizations to perform the conversion.
  
  Solutions:
  
  Check Order Type: Verify that the order type of the external planned orders is configured to allow conversion. You may need to consult with your SAP configuration team.
  Review Master Data: Ensure that all necessary master data is complete and accurate. This includes checking the material master, BOM, and routing for the relevant materials.
  Configuration Review: Work with your SAP Basis or configuration team to review the settings related to planned order conversion. Ensure that the system is configured correctly for the type of orders you are working with.
  Status Check: Check the status of the planned orders. If they are not in a suitable status for conversion, you may need to change their status or take appropriate actions to release them.
  Authorization Check: Ensure that the user attempting the conversion has the necessary authorizations. This may involve checking user roles and permissions in the SAP system.
  
  Related Information:
  
  Transaction Codes: You may use transaction codes like MD04 (Stock/Requirements List) to view the planned orders and their statuses.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional troubleshooting steps.
  Documentation: Refer to SAP documentation or help files for more detailed information on planned order management and conversion processes.
  
  If the issue persists after checking these areas, it may be beneficial to engage with SAP support or your internal SAP team for further investigation.