M8631 - Supplier & not created

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 631

• Message text: Supplier & not created

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

Unfortunately, there isn't any extra information in this error notice.

What else can you do?

First, use our AnswerBot below to get a possible cause and solution (requires a premium subscription).

Also, review the in-depth Common Questions & Answers listed below; you could discover a solution there or be able to connect with others who have faced similar challenges.

You can also try searching the SAP support portal (support.sap.com) but you need a special user ID to access it. It is possible that an SAP support note exists that provides additional details about the mistake or even steps for fixing it.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8631 - Supplier & not created ?

  The SAP error message M8631 ("Supplier & not created") typically indicates that there was an issue during the creation of a supplier (vendor) record in the system. This error can arise from various causes, and understanding these can help in troubleshooting and resolving the issue.
  Causes of Error M8631
  
  
  Missing Required Fields: The supplier creation process may require certain mandatory fields to be filled out. If any of these fields are missing or incorrectly filled, the system will not allow the creation of the supplier.
  
  
  Data Validation Issues: The data entered may not meet the validation criteria set in the system. This could include incorrect formats for fields like tax numbers, bank details, or addresses.
  
  
  Authorization Issues: The user attempting to create the supplier may not have the necessary authorizations or roles assigned to perform this action.
  
  
  Duplicate Supplier: If a supplier with the same identification (like name or tax number) already exists in the system, the creation process may be blocked to prevent duplicates.
  
  
  Configuration Issues: There may be configuration settings in the SAP system that are preventing the creation of suppliers, such as settings related to the purchasing organization or company code.
  
  
  Integration Issues: If the supplier creation is part of an integrated process (e.g., with an external system), issues in the integration can lead to this error.
  
  
  Solutions to Error M8631
  
  
  Check Required Fields: Review the supplier creation form to ensure all mandatory fields are filled out correctly. Common required fields include supplier name, address, and contact information.
  
  
  Validate Data: Ensure that all data entered conforms to the expected formats and values. For example, check that tax numbers are valid and that bank details are correctly formatted.
  
  
  Review Authorizations: Verify that the user has the necessary permissions to create a supplier. This may involve checking user roles and authorizations in the SAP system.
  
  
  Check for Duplicates: Search the supplier database to see if a supplier with the same details already exists. If so, consider using the existing supplier record instead of creating a new one.
  
  
  Consult Configuration Settings: Work with your SAP administrator or consultant to review the configuration settings related to supplier creation. Ensure that all necessary settings are correctly configured.
  
  
  Integration Checks: If the supplier creation is part of an integrated process, check for any issues in the integration setup. This may involve reviewing logs or error messages from the external system.
  
  
  Related Information
  
  Transaction Codes: The error may occur during the use of transaction codes such as XK01 (Create Vendor) or MK01 (Create Vendor for Purchasing).
  SAP Notes: Check SAP Notes for any known issues or patches related to supplier creation errors.
  Documentation: Refer to SAP documentation for guidelines on creating suppliers and the required fields for different supplier types (e.g., domestic vs. international).
  Support: If the issue persists, consider reaching out to SAP support or your internal IT support team for further assistance.
  
  By following these steps, you should be able to identify the cause of the M8631 error and implement a solution to successfully create the supplier in SAP.