How To Fix M8504 - Quantity invoiced greater than goods receipt quantity (& &)

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 504

• Message text: Quantity invoiced greater than goods receipt quantity (& &)

What causes this issue?

This message can appear for two reasons:
The quantity for which you are entering the invoice is greater than the
difference between the quantity delivered so far and the quantity
invoiced so far.
The invoice refers to a service item for which an invoice has already
been posted.

INCLUDE MM_IV_MELDUNGEN OBJECT DOKU ID TX

System Response

The system has determined that the product of <ZG>(invoice quantity -
quantity to be invoiced) * order price</> is greater than the tolerance
limit for quantity variances

This tolerance limit is set in the Customizing system.

In the case of order-based Invoice Verification, the system blocks the
invoice for payment at the time of posting with the blocking reason
"Quantity variance".

How to fix this error?

Check your entries and make any necessary corrections.
Goods Receipt-Based Invoice Verification

Conventional Invoice Verification
The system does not allow you to post the quantity entered. For this
reason you can only post the invoice as a subsequent debit/credit. If
you want to do this, enter the appropriate subsequent debit/credit
indicator in the field <LS>Subseq. debit/credit</>.

If you post the invoice despite the variance, the system carries out the
posting and the associated account movements. However, the document also
receives a blocking indicator, so that the system cannot pay it.
Order-based Invoice Verification
If you post the invoice despite the variance, the system carries out the
posting and the associated account movements. However, the document also
receives a blocking indicator, so that the system cannot pay it.
Invoice for a Service
A service item is considered to be completely settled when the first
invoice is posted. If you receive another invoice, as in this case, you
can only post the invoice as a subsequent debit/credit. Enter the
appropriate subsequent debit/credit indicator in the field <LS>Subseq.
debit/credit</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8504 - Quantity invoiced greater than goods receipt quantity (& &) ?

  The SAP error message M8504 ("Quantity invoiced greater than goods receipt quantity") typically occurs during the invoicing process when the quantity being invoiced exceeds the quantity that has been received and recorded in the system. This is a common issue in procurement and inventory management processes.
  Cause:
  
  
  Mismatch in Quantities: The most common cause is that the quantity of goods received (GR) is less than the quantity being invoiced. This can happen if:
  
  The supplier shipped fewer items than ordered.
  There was an error in the goods receipt entry.
  The invoice was created before the goods receipt was completed.
  
  
  
  Partial Deliveries: If the order allows for partial deliveries, and the invoice is for a quantity that exceeds what has been received, this error will occur.
  
  
  Incorrect Invoice Entry: The user may have mistakenly entered a higher quantity in the invoice than what was actually received.
  
  
  Solution:
  To resolve the M8504 error, you can take the following steps:
  
  
  Check Goods Receipt:
  
  Verify the quantity of goods that have been received against the purchase order (PO). You can do this by checking the GR document associated with the PO.
  Use transaction codes like MB03 (Display Material Document) to view the details of the goods receipt.
  
  
  
  Adjust Invoice Quantity:
  
  If the invoice quantity is indeed higher than the received quantity, adjust the invoice to match the received quantity. This can be done in the invoice entry screen (transaction code MIRO).
  
  
  
  Create Additional Goods Receipt:
  
  If the supplier has shipped additional items that have not yet been recorded, create a new goods receipt for the remaining quantity.
  
  
  
  Communicate with Supplier:
  
  If there is a discrepancy in the quantities, contact the supplier to clarify the situation and ensure that the correct quantities are being invoiced.
  
  
  
  Review Purchase Order:
  
  Ensure that the purchase order is set up correctly to allow for partial deliveries if that is the intended process.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MIRO: Invoice Verification
  MIGO: Goods Movement (for checking GR)
  ME23N: Display Purchase Order
  
  
  
  Configuration Settings: 
  
  Check the settings in the purchasing and inventory management modules to ensure they align with your business processes regarding partial deliveries and invoicing.
  
  
  
  Documentation: 
  
  Review SAP documentation or help files for more detailed information on handling invoices and goods receipts.
  
  
  
  By following these steps, you should be able to resolve the M8504 error and ensure that your invoicing process aligns with the goods receipt quantities.