How To Fix M8398 - Some of the invoices were not released because lack of authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 398

• Message text: Some of the invoices were not released because lack of authorization

What causes this issue?

You have selected blocked invoice items and want to release them for
payment. Some of the invoice items marked belong to purchase order
items for whose purchasing groups (such as &v1&) you need authorization
in order to make changes. You only have display authorization for these
objects.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8398 - Some of the invoices were not released because lack of authorization ?

  The SAP error message M8398 indicates that some invoices could not be released due to a lack of authorization. This typically occurs in the context of invoice processing within the Materials Management (MM) module or related areas in SAP.
  Cause:
  
  Authorization Issues: The user attempting to release the invoices does not have the necessary authorization to perform this action. This could be due to missing roles or permissions in the user's profile.
  Document Status: The invoices may be in a status that does not allow them to be released, such as being blocked for payment or under review.
  Configuration Settings: There may be specific configuration settings in the SAP system that restrict the release of invoices based on certain criteria.
  
  Solution:
  
  
  Check User Authorizations:
  
  Verify the user's roles and authorizations in the SAP system. This can be done by checking the user's profile in transaction code SU01 or by using transaction PFCG to review the roles assigned to the user.
  Ensure that the user has the necessary authorizations for invoice processing, particularly for the transaction codes involved in releasing invoices (e.g., MIRO, MRBR).
  
  
  
  Review Invoice Status:
  
  Check the status of the invoices that are not being released. You can do this by using transaction MRBR (for blocked invoices) or MIRO (for invoice verification).
  If the invoices are blocked, investigate the reason for the block and take appropriate action to resolve it.
  
  
  
  Consult with SAP Security Team:
  
  If you do not have the necessary access to check or modify user roles, consult with your SAP security or basis team to review and adjust the authorizations as needed.
  
  
  
  Configuration Review:
  
  If the issue persists, it may be necessary to review the configuration settings related to invoice processing. This may involve checking the settings in the SPRO configuration or consulting with an SAP functional consultant.
  
  
  
  Documentation and Training:
  
  Ensure that users are trained on the proper procedures for invoice processing and understand the authorization requirements.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as MIRO (Invoice Verification), MRBR (Release Blocked Invoices), and SU01 (User Maintenance).
  SAP Notes: Check for any relevant SAP Notes that may address specific issues related to authorization errors in invoice processing.
  User Groups: Sometimes, users may be part of specific user groups that have restricted access. Ensure that the user is part of the correct group with the necessary permissions.
  
  By following these steps, you should be able to identify and resolve the issue related to the M8398 error message in SAP.