How To Fix M8376 - Enter goods receipt data only when working with GR-based IV

SAP Error Message - Details

• Message type: E = Error

• Message class: M8 - Invoice Verification/Valuation

• Message number: 376

• Message text: Enter goods receipt data only when working with GR-based IV

What causes this issue?

<ZH>Goods receipt-based invoice verification:</>
In row &V1& of table <LS>Itemdata</> for purchase order &V2&,item &V&,
you have completed one of the following fields incorrectly or not at
all:
REF_DOC (Reference document number)
REF_DOC_YEAR (Fiscal year of the current period)
REF_DOC_ITEM (Reference document item)
If you are working with goods receipt-based invoice verification, you
must complete these fields. They uniquely describe the goods receipt
document to which the invoice refers.
<ZH>No goods receipt-based invoice verification:</>
In row &V1& of table <LS>Itemdata</> for purchase order &V2&,item &V3&,
you have completed at least one of the following fields:
REF_DOC (Reference document number)
REF_DOC_YEAR (Fiscal year of the current period)
REF_DOC_ITEM (Reference document item)
If you are not working with goods receipt-based invoice verification,
you must leave these fields blank.

How to fix this error?

In table <LS>Itemdata</>, check your entries in the fields listed
above.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

System Response

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message M8376 - Enter goods receipt data only when working with GR-based IV ?

  The SAP error message M8376 "Enter goods receipt data only when working with GR-based IV" typically occurs in the context of inventory management and invoice verification processes. This error indicates that the system expects certain data to be entered only when the invoice verification (IV) is based on goods receipts (GR).
  Cause:
  The error arises when you attempt to enter goods receipt data in a scenario where the system is not set up to handle GR-based invoice verification. This can happen due to several reasons:
  
  Configuration Settings: The configuration for the material or vendor may not be set to allow GR-based invoice verification.
  Document Type: The document type being used may not support GR-based IV.
  Missing Goods Receipt: There may not be a corresponding goods receipt for the invoice you are trying to process.
  Incorrect Transaction: You might be in a transaction that does not require or allow for goods receipt data entry.
  
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check Configuration:
  
  Ensure that the material and vendor settings are configured for GR-based invoice verification. This can be checked in the material master and vendor master records.
  Verify the configuration in the SPRO transaction under Materials Management > Purchasing > Invoice Verification > Set Up Invoice Verification.
  
  
  
  Verify Document Type:
  
  Check if the document type you are using for the invoice supports GR-based IV. You can do this in the configuration settings for invoice verification.
  
  
  
  Ensure Goods Receipt Exists:
  
  Confirm that a goods receipt has been posted for the purchase order related to the invoice. You can check this in the system by looking at the document flow of the purchase order.
  
  
  
  Use Correct Transaction:
  
  Make sure you are using the correct transaction for entering invoice data. If you are in a transaction that does not support GR-based IV, switch to the appropriate transaction.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific configurations related to your organization’s setup.
  
  
  
  Related Information:
  
  Transaction Codes: Common transaction codes related to goods receipt and invoice verification include:
  
  MIGO: Goods Movement
  MIRO: Invoice Verification
  
  
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to perform the actions related to goods receipt and invoice verification.
  
  By following these steps, you should be able to identify the cause of the error and implement the appropriate solution. If the issue persists, it may be beneficial to engage with your SAP support team for further assistance.