M3540 - No external procurement defined for this material

SAP Error Message - Details

• Message type: E = Error

• Message class: M3 - Material Master

• Message number: 540

• Message text: No external procurement defined for this material

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message M3540 - No external procurement defined for this material ?

  The SAP error message M3540 "No external procurement defined for this material" typically occurs when you attempt to create a purchase order or perform a related procurement activity for a material that is not set up for external procurement in the system. This means that the material is not configured to be sourced from external suppliers.
  Cause:
  
  Material Master Configuration: The material in question may not have been set up with the appropriate purchasing views in the material master. Specifically, the purchasing organization or the procurement type may not be defined.
  Procurement Type: The procurement type for the material might be set to "in-house production" (e.g., 'E' for in-house production) instead of "external procurement" (e.g., 'F' for external procurement).
  Purchasing Info Record: There may not be a purchasing info record created for the material and vendor combination.
  Plant Assignment: The material may not be assigned to the relevant plant where external procurement is intended.
  Material Status: The material might be blocked for procurement due to its status settings.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Material Master:
  
  Go to the material master record (transaction code MM03).
  Check the purchasing view to ensure that the procurement type is set to allow external procurement (e.g., 'F').
  Ensure that the material is assigned to the correct plant.
  
  
  
  Update Procurement Type:
  
  If the procurement type is incorrect, you can change it by using transaction code MM02 to modify the material master record.
  
  
  
  Create Purchasing Info Record:
  
  If there is no purchasing info record, create one using transaction code ME11 for the relevant vendor and material combination.
  
  
  
  Check Plant Assignment:
  
  Ensure that the material is assigned to the correct plant where you want to procure it externally.
  
  
  
  Review Material Status:
  
  Check if the material is blocked for procurement. If it is, you may need to change its status.
  
  
  
  Consult with Your SAP Team:
  
  If you are unsure about making changes, consult with your SAP MM (Materials Management) team or system administrator for assistance.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  MM03: Display Material Master
  MM02: Change Material Master
  ME11: Create Purchasing Info Record
  ME12: Change Purchasing Info Record
  ME13: Display Purchasing Info Record
  
  
  
  Documentation: Refer to SAP Help documentation for detailed information on material master data and procurement processes.
  
  
  User Roles: Ensure that you have the necessary authorizations to make changes to the material master and procurement settings.
  
  
  By following these steps, you should be able to resolve the M3540 error and successfully set up external procurement for the material in question.