How To Fix M1031 - Funds reservation &1 &2 has already been exceeded (in &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: M1 - Internal RW Documents

• Message number: 031

• Message text: Funds reservation &1 &2 has already been exceeded (in &3)

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

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Smart SAP Assistant

• What is the cause and solution for SAP error message M1031 - Funds reservation &1 &2 has already been exceeded (in &3) ?

  The SAP error message M1031 indicates that a funds reservation has been exceeded. This typically occurs in the context of budget management and funds control within SAP, particularly in modules like Controlling (CO) or Public Sector Management (PSM). Here’s a breakdown of the cause, potential solutions, and related information for this error:
  Cause:
  
  Exceeded Budget: The funds reservation (commitment) for a specific budget has been exceeded. This means that the total amount reserved for a particular cost center, internal order, or project has surpassed the allocated budget.
  Incorrect Configuration: There may be issues with the configuration of budget control settings, such as tolerance limits or budget availability checks.
  Posting Errors: There could be errors in the postings that led to an incorrect calculation of the available budget.
  Multiple Reservations: If multiple reservations are made against the same budget, it can lead to exceeding the available funds.
  
  Solution:
  
  Review Budget: Check the budget allocation for the relevant cost center, internal order, or project. Ensure that there is sufficient budget available to cover the reservations.
  Adjust Reservations: If possible, adjust the reservations or commitments to ensure they do not exceed the available budget.
  Increase Budget: If the budget is indeed insufficient for the planned activities, consider increasing the budget allocation through the appropriate SAP transaction (e.g., using transaction codes like FMBB for budget adjustments).
  Check Configuration: Review the configuration settings for budget control in the system. Ensure that tolerance limits are set appropriately and that the budget availability check is functioning as intended.
  Analyze Postings: Investigate recent postings to identify any discrepancies or errors that may have contributed to the budget being exceeded.
  Consult with Finance Team: If you are unsure about how to proceed, consult with your finance or controlling team for guidance on budget management and adjustments.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  FMBB: Change Budget
  FMAVCR01: Display Budget Availability
  KSB1: Display Actual Line Items for Cost Centers
  
  
  Documentation: Refer to SAP documentation or help files for detailed information on budget management and funds control.
  User Roles: Ensure that you have the necessary authorizations to view and modify budget information in SAP.
  Training: Consider training sessions on budget management in SAP for better understanding and handling of such errors in the future.
  
  By following these steps, you should be able to address the M1031 error effectively.