How To Fix LSOPV799 - Course cannot be changed; there are archived participation records

SAP Error Message - Details

• Message type: E = Error

• Message class: LSOPV - Training Management (Copy of Message Class PV)

• Message number: 799

• Message text: Course cannot be changed; there are archived participation records

What causes this issue?

A course that has archived participation records cannot be changed.
Archived participation records are relationships between the course
type and the participants. These are created during follow-up
processing or by means of report RHARCHIV.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Delete the archived participation records using report RHARCHIV.
Change the course as required.
Create archived participation records with report RHARCHIV.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LSOPV799 - Course cannot be changed; there are archived participation records ?

  The SAP error message LSOPV799 indicates that a course cannot be changed because there are archived participation records associated with it. This typically occurs in the context of SAP Learning Solution (LSO) when you attempt to modify a course that has historical data tied to it.
  Cause:
  The primary cause of this error is that the course you are trying to modify has participation records that have been archived. In SAP, archiving is a process used to remove data from the active database to improve performance and manage data volume. When participation records are archived, they are no longer available for modification, which prevents changes to the course.
  Solution:
  To resolve this issue, you can consider the following approaches:
  
  
  Unarchive Participation Records: If you have the necessary permissions and the archived records are still needed for reporting or other purposes, you may need to unarchive the participation records. This process typically involves using the SAP Archive Management tools to restore the archived data.
  
  
  Create a New Course: If unarchiving is not feasible or if the changes you want to make are significant, consider creating a new course instead of modifying the existing one. This way, you can set up the course as needed without being hindered by archived records.
  
  
  Consult with SAP Support: If you are unsure about how to proceed or if the issue persists, it may be beneficial to consult with your SAP support team or SAP Help Desk. They can provide guidance specific to your system configuration and data management policies.
  
  
  Check for Custom Development: If your organization has custom developments or enhancements in place, ensure that these do not interfere with the standard behavior of course management in SAP LSO.
  
  
  Related Information:
  
  Archiving Process: Familiarize yourself with the archiving process in SAP, including how to manage archived data and the implications of archiving on data integrity and reporting.
  SAP Documentation: Review the official SAP documentation related to Learning Solution and course management for best practices and guidelines.
  User Permissions: Ensure that you have the appropriate permissions to make changes to courses and access archived data.
  
  By following these steps, you should be able to address the LSOPV799 error and proceed with your course management tasks in SAP.