How To Fix LR131 - Personnel number & does not exist

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 131

• Message text: Personnel number & does not exist

What causes this issue?

You have specified a personnel number that has not been created in the
SAP <LS>Human Resources</> system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Choose an existing personnel number.

Procedure for System Administrators

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR131 - Personnel number & does not exist ?

  The SAP error message LR131, which states "Personnel number & does not exist," typically occurs when you are trying to access or process data related to a personnel number that the system cannot find in the database. This can happen in various contexts, such as payroll processing, employee master data maintenance, or reporting.
  Causes:
  
  Incorrect Personnel Number: The personnel number entered may be incorrect or mistyped.
  Personnel Number Not Created: The personnel number may not have been created in the system yet.
  Data Deletion: The personnel record may have been deleted or archived.
  Authorization Issues: The user may not have the necessary authorizations to view the personnel record.
  Incorrect Organizational Assignment: The personnel number may not be assigned to the correct organizational unit or may not be active.
  
  Solutions:
  
  Verify Personnel Number: Double-check the personnel number for any typos or errors. Ensure that you are using the correct format.
  Check Existence in the System: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to check if the personnel number exists in the system.
  Create Personnel Record: If the personnel number does not exist, you may need to create a new personnel record using transaction PA40 (Personnel Actions) or similar.
  Check Deletion/Archiving: If the personnel number was previously active but is now giving this error, check if the record has been deleted or archived. You may need to consult with your HR or IT department.
  Authorization Check: Ensure that you have the necessary authorizations to access the personnel data. If not, contact your system administrator to grant the required permissions.
  Organizational Assignment: Verify that the personnel number is correctly assigned to the relevant organizational unit and is active.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, PA40, and others related to HR data management.
  User Roles and Authorizations: Understand the roles and authorizations in your SAP system, as they can affect access to personnel data.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message. SAP's support portal can provide additional insights.
  Consult Documentation: Refer to SAP documentation or user manuals for more detailed information on handling personnel data and error messages.
  
  If the issue persists after trying the above solutions, it may be beneficial to consult with your SAP support team or a technical consultant for further assistance.