How To Fix LR123 - Some hours were not distributed due to days off

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 123

• Message text: Some hours were not distributed due to days off

What causes this issue?

You have used a distribution function which distributes the specified
number of hours over the Gregorian calendar (without taking account of
days off).
At the same time, you are working with a data entry profile which does
not allow hours to be recorded on days off.

System Response

The system does not distribute hours which would otherwise be
distributed on days off according to the distribution function.

How to fix this error?

Check your data entry profile or the distribution function. If the
entry profile determines that hours cannot be entered on days off, you
should use a distribution function which takes the calendar into
account.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR123 - Some hours were not distributed due to days off ?

  The SAP error message LR123, which states "Some hours were not distributed due to days off," typically occurs in the context of time evaluation and payroll processing within the SAP system. This error indicates that there are discrepancies in the distribution of working hours due to employee absences, such as holidays, weekends, or other days off.
  Cause:
  
  Absences: The employee has recorded absences (e.g., vacation, sick leave) that affect the distribution of hours.
  Work Schedule: The employee's work schedule may not align with the hours being processed, leading to unallocated hours.
  Time Evaluation Configuration: There may be issues with the configuration of time evaluation rules or absence types that affect how hours are calculated and distributed.
  Public Holidays: If the hours being processed fall on public holidays or designated days off, the system may not allocate those hours correctly.
  
  Solution:
  
  Check Absence Records: Review the employee's absence records to ensure they are correctly entered and that the absence types are valid.
  Review Work Schedule: Verify the employee's work schedule to ensure it is set up correctly and reflects the actual working days and hours.
  Adjust Time Evaluation Settings: If necessary, adjust the time evaluation settings in the SAP system to ensure that hours are distributed correctly, taking into account any days off.
  Reprocess Time Evaluation: After making any necessary adjustments, reprocess the time evaluation for the affected period to see if the error persists.
  Consult Documentation: Refer to SAP documentation or help resources for specific configuration settings related to time evaluation and absence management.
  Contact Support: If the issue cannot be resolved through the above steps, consider reaching out to your SAP support team or consulting with an SAP expert for further assistance.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA30 (Maintain HR Master Data), PT60 (Time Evaluation), and PT_ERL (Time Evaluation Results).
  Time Management: Understanding the basics of SAP Time Management, including how absences and work schedules are configured, can help in troubleshooting similar issues.
  SAP Notes: Check for any SAP Notes related to error LR123 for additional insights or patches that may address the issue.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.