How To Fix LR038 - Enter a valid personnel number

SAP Error Message - Details

• Message type: E = Error

• Message class: LR - CATS: Cross-Application Time Sheet

• Message number: 038

• Message text: Enter a valid personnel number

What causes this issue?

You have already preselected the personnel numbers for which you want
to record times. Personnel number &V1& is not among the preselected
numbers.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter a valid personnel number.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message LR038 - Enter a valid personnel number ?

  The SAP error message LR038, which states "Enter a valid personnel number," typically occurs in the context of Human Resources (HR) or Personnel Administration modules when a user attempts to access or process data related to a personnel number that is either invalid or does not exist in the system.
  Causes of Error LR038:
  
  Invalid Personnel Number: The personnel number entered does not exist in the SAP database.
  Incorrect Input: The personnel number may have been mistyped or entered in the wrong format.
  Data Deletion: The personnel record may have been deleted or archived, making it unavailable for processing.
  Authorization Issues: The user may not have the necessary permissions to view or access the personnel data.
  System Configuration: There may be issues with the configuration of the HR module or the specific transaction being used.
  
  Solutions to Error LR038:
  
  Verify Personnel Number: Double-check the personnel number for accuracy. Ensure that it is entered correctly without any typos.
  Check Existence: Use transaction codes like PA20 (Display HR Master Data) or PA30 (Maintain HR Master Data) to verify if the personnel number exists in the system.
  Review Authorizations: Ensure that the user has the necessary authorizations to access the personnel data. This may require coordination with the SAP security team.
  Consult with HR Team: If the personnel number is supposed to exist but does not, consult with the HR team to check if the record has been deleted or archived.
  System Configuration: If the issue persists, it may be necessary to involve the SAP Basis or technical team to check for any configuration issues or system errors.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as PA20, PA30, and PA40 (for personnel actions) to navigate HR data effectively.
  User Roles: Understand the user roles and authorizations in your SAP environment, as they can impact access to personnel data.
  SAP Notes: Check SAP Notes or the SAP Support Portal for any known issues or patches related to this error message.
  Documentation: Refer to SAP documentation or user manuals for guidance on handling personnel data and troubleshooting common errors.
  
  If the problem persists after trying the above solutions, it may be beneficial to escalate the issue to your SAP support team for further investigation.