How To Fix LCM_COMMON071 - Number of Documents which are in residence period :&1

SAP Error Message - Details

• Message type: E = Error

• Message class: LCM_COMMON - Messages for Legal Content Management

• Message number: 071

• Message text: Number of Documents which are in residence period :&1

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message LCM_COMMON071 - Number of Documents which are in residence period :&1 ?

  The SAP error message LCM_COMMON071 typically indicates that there is an issue related to the number of documents that are currently in a residence period. This message is often encountered in the context of document management or archiving processes within SAP systems, particularly when dealing with the lifecycle management of documents.
  Cause:
  The error message usually arises due to one of the following reasons:
  
  Exceeding Document Limit: The number of documents that are in the residence period exceeds the allowed limit set in the system configuration.
  Configuration Settings: The residence period settings for document retention may not be properly configured, leading to discrepancies in the expected number of documents.
  Data Integrity Issues: There may be issues with the data integrity or inconsistencies in the document management system that prevent the proper counting of documents.
  
  Solution:
  To resolve the LCM_COMMON071 error, you can take the following steps:
  
  
  Check Configuration Settings:
  
  Review the configuration settings for document retention and residence periods in the SAP system. Ensure that the limits are set correctly according to your business requirements.
  Navigate to the relevant configuration area in SAP (e.g., transaction SPRO) and verify the settings for document management.
  
  
  
  Analyze Document Count:
  
  Use transaction codes like SARA (Archive Administration) or SARI (Archive Information System) to analyze the documents that are currently in the residence period.
  Check if the number of documents in the residence period exceeds the configured limits.
  
  
  
  Adjust Residence Period:
  
  If necessary, adjust the residence period settings to accommodate the number of documents you expect to have in the system.
  Ensure that the residence period aligns with your organization's document retention policies.
  
  
  
  Consult SAP Notes:
  
  Check the SAP Support Portal for any relevant SAP Notes that may address this specific error message. There may be patches or updates that can resolve underlying issues.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and analyzing the document count, consider reaching out to SAP Support for further assistance. Provide them with the error message details and any relevant logs.
  
  
  
  Related Information:
  
  Document Management System (DMS): Understanding how DMS works in SAP can help in managing documents effectively and avoiding such errors.
  Archiving: Familiarize yourself with the archiving process in SAP, as it is closely related to document management and retention policies.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as SARA, SARI, and others related to document management and archiving.
  
  By following these steps, you should be able to identify the cause of the error and implement a solution to resolve it.