How To Fix L3569 - HR status or insufficient performance data prevent archiving

SAP Error Message - Details

• Message type: E = Error

• Message class: L3 -

• Message number: 569

• Message text: HR status or insufficient performance data prevent archiving

Self-Explanatory Message

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Smart SAP Assistant

• What is the cause and solution for SAP error message L3569 - HR status or insufficient performance data prevent archiving ?

  The SAP error message L3569 indicates that archiving cannot proceed due to issues related to HR status or insufficient performance data. This typically occurs in the context of archiving HR data in SAP systems, particularly when dealing with employee records and performance evaluations.
  Cause:
  
  HR Status: The employee's HR status may not allow for archiving. For example, if an employee is still active or if there are pending actions (like ongoing legal cases or unresolved issues), the system will prevent archiving.
  Insufficient Performance Data: If there are performance evaluations or other relevant data that have not been completed or finalized, the system will not allow archiving until these issues are resolved.
  
  Solution:
  To resolve the L3569 error, you can take the following steps:
  
  
  Check HR Status:
  
  Review the HR status of the employee(s) in question. Ensure that the employee is no longer active and that there are no pending actions that would prevent archiving.
  If the employee is still active, consider changing their status to inactive or terminated if appropriate.
  
  
  
  Complete Performance Data:
  
  Ensure that all performance evaluations and related data are finalized. This may involve completing any outstanding performance reviews or evaluations.
  Check for any incomplete records or data entries that need to be addressed.
  
  
  
  Use Transaction Codes:
  
  Use transaction codes like PA30 (Maintain HR Master Data) to check the employee's status and performance data.
  You may also use transaction code SARA (Archive Administration) to manage the archiving process and check for any specific logs or details related to the error.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or notes related to archiving HR data for any specific requirements or additional steps that may be necessary.
  
  
  
  Seek Help from SAP Support:
  
  If the issue persists after checking the above points, consider reaching out to SAP support for further assistance. They may provide additional insights or solutions based on the specific configuration of your SAP system.
  
  
  
  Related Information:
  
  Archiving in SAP: Archiving is a process used to remove data from the database to improve performance and manage data growth. In HR, this often involves employee records, payroll data, and performance evaluations.
  Data Retention Policies: Ensure that your organization’s data retention policies are in compliance with legal and regulatory requirements before archiving HR data.
  Testing in a Non-Production Environment: If possible, test the archiving process in a non-production environment to ensure that all issues are resolved before attempting to archive in the live system.
  
  By following these steps, you should be able to address the L3569 error and successfully proceed with the archiving process in your SAP system.