How To Fix KZ528 - The number of records to be deleted in each deletion cycle must be <= &

SAP Error Message - Details

• Message type: E = Error

• Message class: KZ - Cost Object Repetitive Mfg / Process Mfg

• Message number: 528

• Message text: The number of records to be deleted in each deletion cycle must be <= &

What causes this issue?

The number of records that can be deleted in each deletion run
must not exceed &V1&.

System Response

For performance reasons the system does not delete each record in the
data base separately but deletes record packages. The size of the record
package is defined by the report parameter 'Number of records to be
deleted in each run'. The maximum size of &V1& cannot be
exceeded.
Selecting '1' as the size of the deletion package has the same effect
as the system deleting all the records separately.
The smaller the value you chose, the longer the deletion program runs.

How to fix this error?

Only use values smaller than the maximum value &V1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KZ528 - The number of records to be deleted in each deletion cycle must be <= & ?

  The SAP error message KZ528 indicates that the number of records you are trying to delete in a single deletion cycle exceeds the maximum limit set in the system. This error typically occurs during mass deletion processes, such as when you are trying to delete multiple records from a database table or during data archiving.
  Cause:
  The error is caused by attempting to delete more records than the system allows in one deletion cycle. SAP has a predefined limit for the number of records that can be processed in a single operation to ensure system performance and stability. The limit is indicated by the placeholder & in the error message.
  Solution:
  To resolve this error, you can take the following steps:
  
  
  Check the Maximum Limit: Determine the maximum number of records allowed for deletion in a single cycle. This can usually be found in the configuration settings or documentation related to the specific transaction or program you are using.
  
  
  Batch Deletion: If you are trying to delete a large number of records, consider breaking the deletion process into smaller batches. For example, if the limit is 100 records, try deleting 100 records at a time until all desired records are deleted.
  
  
  Adjust Configuration (if applicable): If you have the necessary permissions and it is appropriate for your system, you may be able to adjust the configuration settings to increase the limit. However, this should be done with caution and ideally in consultation with your SAP Basis or system administrator.
  
  
  Use Transaction Codes: If you are using a specific transaction code for deletion, ensure that you are following the recommended procedures for that transaction. Sometimes, using a different transaction or method may help in managing the deletion process more effectively.
  
  
  Consult Documentation: Review the SAP documentation or help files related to the specific module or function you are working with. There may be additional guidelines or best practices for handling mass deletions.
  
  
  Contact SAP Support: If you are unable to resolve the issue, consider reaching out to SAP support for assistance. They may provide insights specific to your version of SAP or the particular module you are using.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes that may be used for data deletion or archiving, such as SARA (Archive Administration) or other specific transaction codes related to your module.
  Performance Considerations: Keep in mind that mass deletions can impact system performance. Always perform such operations during off-peak hours if possible.
  Backup Data: Before performing mass deletions, ensure that you have appropriate backups or that the data is archived as necessary to prevent data loss.
  
  By following these steps, you should be able to address the KZ528 error and successfully manage your record deletions in SAP.