How To Fix KV036 - Variance key & not defined

SAP Error Message - Details

• Message type: E = Error

• Message class: KV - Variance Analysis for Cost Centers and Cost Objects

• Message number: 036

• Message text: Variance key & not defined

What causes this issue?

The <DS:GLOS.variance_key>variance key</> specified in the order does
not exist in the system.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Do <ZH>one</> of the following:
Go into the order master and assign the order to a valid variance key.
Go into Customizing and define variance key &v1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KV036 - Variance key & not defined ?

  The SAP error message KV036, which states "Variance key & not defined," typically occurs in the context of controlling (CO) and profitability analysis (CO-PA) when a variance key is not properly defined in the system. This can happen during various processes, such as when trying to post a variance or when running reports that require a variance key.
  Cause:
  
  Missing Variance Key: The most common cause is that the variance key specified in the transaction or configuration does not exist in the system.
  Incorrect Configuration: The variance key may not have been set up correctly in the controlling area or may not be assigned to the relevant cost elements or cost centers.
  Data Entry Error: There may be a typographical error in the variance key entered in the transaction.
  Authorization Issues: Sometimes, the user may not have the necessary authorizations to access the variance key.
  
  Solution:
  
  
  Check Variance Key Configuration:
  
  Go to the configuration settings in SAP (Transaction code: SPRO).
  Navigate to the relevant area for controlling (e.g., Controlling -> Cost Center Accounting -> Master Data -> Variance Keys).
  Verify if the variance key in question is defined and correctly configured.
  
  
  
  Create or Modify Variance Key:
  
  If the variance key does not exist, you may need to create it.
  If it exists but is not configured correctly, make the necessary adjustments.
  
  
  
  Verify Data Entry:
  
  Double-check the variance key entered in the transaction for any typographical errors.
  Ensure that the correct key is being used for the specific transaction or report.
  
  
  
  Check Authorizations:
  
  Ensure that the user has the necessary authorizations to access and use the variance key.
  Consult with your SAP security team if there are any authorization issues.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help files related to variance keys and their usage in your specific context.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SPRO: For configuration settings.
  KSB1: For displaying cost center line items.
  KOB1: For displaying order line items.
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to the error message KV036.
  
  
  User Forums: Consider visiting SAP community forums or user groups for additional insights and solutions from other users who may have encountered the same issue.
  
  
  By following these steps, you should be able to resolve the KV036 error and ensure that the variance key is properly defined and utilized in your SAP system.