How To Fix KV023 - Product cost collectors are always processed by period

SAP Error Message - Details

• Message type: E = Error

• Message class: KV - Variance Analysis for Cost Centers and Cost Objects

• Message number: 023

• Message text: Product cost collectors are always processed by period

What causes this issue?

Variances for <DS:GLOS.product_cost_collector>product cost
collectors</> are always calculated and settled separately for each
period. This means that the system will calculate and settle the
variances by period even though full settlement is selected as the
<DS:GLOS.settlement_type>settlement type</> in the distribution rule.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

For settlement to take place by period, you must change the default
rule for the order type of the product cost collector to <ZH>STR</>
(with strategy for tracing factor determination). This default rule is
linked to settlement type PER (periodic) for the product cost
collector.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KV023 - Product cost collectors are always processed by period ?

  The SAP error message KV023 indicates that product cost collectors are always processed by period. This message typically arises in the context of product costing and controlling in SAP, particularly when dealing with cost collectors in the Production Planning (PP) or Controlling (CO) modules.
  Cause:
  The error message KV023 is triggered when there is an attempt to process product cost collectors in a manner that is not aligned with the system's configuration. Specifically, it indicates that the system is set up to process product cost collectors on a periodic basis, and any attempt to process them outside of this configuration will result in this error.
  Solution:
  To resolve the KV023 error, you can consider the following steps:
  
  
  Check Configuration Settings:
  
  Navigate to the configuration settings for product costing in SAP. Ensure that the settings for product cost collectors are correctly configured to allow for the desired processing method (periodic vs. real-time).
  You can check the settings in the following path: 
  
  SPRO > Controlling > Product Cost Controlling > Product Cost Planning > Product Cost Collector > Define Product Cost Collector.
  
  
  
  
  
  Review Cost Collector Settings:
  
  Ensure that the cost collector is set up correctly. Check the parameters and settings associated with the cost collector to ensure they align with your intended processing method.
  
  
  
  Use Periodic Processing:
  
  If the system is configured to process cost collectors by period, ensure that you are following the correct procedure for periodic processing. This may involve running specific transactions or reports that are designed for periodic processing.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or help resources related to product cost collectors and their processing. This can provide insights into best practices and configuration options.
  
  
  
  Check for User Exits or Enhancements:
  
  If there are any custom developments or enhancements in your SAP system, check if they are affecting the processing of product cost collectors. Sometimes, custom code can lead to unexpected behavior.
  
  
  
  Contact SAP Support:
  
  If the issue persists after checking the configuration and settings, consider reaching out to SAP support for further assistance. They can provide more specific guidance based on your system's configuration and version.
  
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  KKS1: Product Cost Collector - Actual Postings
  KKS2: Product Cost Collector - Periodic Postings
  KKAO: Product Cost Collector - Analysis
  
  
  
  Documentation: Review SAP Help Portal for detailed documentation on product costing and cost collectors.
  
  
  Training: Consider training sessions or workshops on SAP Controlling and Product Costing to better understand the system's functionalities and configurations.
  
  
  By following these steps, you should be able to address the KV023 error and ensure that your product cost collectors are processed correctly within the SAP system.