How To Fix KT356 - Actual data already posted in controlling area &

SAP Error Message - Details

• Message type: E = Error

• Message class: KT - RK Message Table Maintenance

• Message number: 356

• Message text: Actual data already posted in controlling area &

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KT356 - Actual data already posted in controlling area & ?

  The SAP error message KT356 ("Actual data already posted in controlling area") typically occurs in the context of controlling (CO) when you attempt to post or change actual data in a controlling area where actual postings have already been made. This error is a safeguard to prevent inconsistencies in financial reporting and controlling data.
  Cause:
  
  Existing Actual Postings: The primary cause of this error is that there are already actual postings in the controlling area for the period you are trying to modify or post data to.
  Period Lock: The period may be locked for posting, which can happen if the financial period has been closed.
  Data Integrity: SAP enforces data integrity rules to ensure that once actual data is posted, it cannot be altered or deleted without proper authorization or processes.
  
  Solution:
  
  Check Posting Period: Verify if the posting period is open for the controlling area. If the period is closed, you may need to reopen it (if allowed) or post in a future period.
  Review Actual Postings: Check the actual postings in the controlling area to understand what data has already been posted. You can use transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Order: Actual Line Items) to review the data.
  Use Reversal Transactions: If you need to correct or reverse a posting, consider using reversal transactions (e.g., using transaction code FB08 for financial documents) to reverse the incorrect entries before making new postings.
  Consult with Finance Team: If you are unsure about the implications of changing actual data, consult with your finance or controlling team to ensure compliance with internal policies and procedures.
  Authorization: Ensure you have the necessary authorizations to make changes to actual postings. If not, you may need to request access or have someone with the appropriate permissions make the changes.
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for controlling and financial postings, such as:
  
  KSB1: Cost Centers: Actual Line Items
  KOB1: Order: Actual Line Items
  FB08: Reverse Document
  
  
  SAP Notes: Check SAP Notes for any specific patches or updates related to this error message, as there may be known issues or fixes provided by SAP.
  Documentation: Review SAP documentation or user manuals related to controlling and financial postings for best practices and guidelines.
  
  If the issue persists after following these steps, it may be beneficial to reach out to your SAP support team or consult with an SAP expert for further assistance.