How To Fix KS266 - Deletion not possible (usage is in table &3)

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 266

• Message text: Deletion not possible (usage is in table &3)

What causes this issue?

Cost center &V1&/&V2& cannot be deleted because it is still being used
in table &V3&.

System Response

The following tables are checked during deletion:
<ZH>Cycles:</>
T811C: Cycles in Overhead Cost Controlling or Profitability Analysis
<ZH>CATS data that has not yet been transferred to CO:</>
CATSCO: CATS transfer CO
CATSPS: CATS transfer PS
CATSPM: CATS transfer PM
CATSMM: CATS transfer MM
COIFT: Interface for activity allocation.
PTEX2000: Interface table for IT attendance/absence (2002/2001)
PTEX2010: Interface table for infotype employee remuneration
information (2010)
<ZH>Settlement rules:</>
COBRB: Distribution rules, settlement rule, order settlement
<ZH>Orders:</>
AUFK: Order master data
<ZH>Projects that are indicated as account assignment elements:</>
PRPS: WBS element (work breakdown structure element) master data
<ZH>Assets to which postings can be made:</>
ANLZ: Asset assignments with validity date
In the standard system, this message is issued as an error message.
In Customizing, you can deactivate this message. See the implementation
guide (IMG) for "General Controlling" under the following activity:
<DS:SIMG.SIMG_CFMENUORK3OBA5>"Change Message Control"</> (work area
"KS", message number "266").

How to fix this error?

You can display all of these uses by choosing the ENVIRONMENT menu in
<DS:TRAN.KS03>Cost Center Master.</>

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS266 - Deletion not possible (usage is in table &3) ?

  The SAP error message KS266 indicates that a deletion operation cannot be performed because the object you are trying to delete is still in use in a specific table. This is a common issue when dealing with master data or configuration settings in SAP, particularly in the Controlling (CO) module.
  Cause:
  The error occurs when you attempt to delete a cost center, internal order, or another object that is still referenced in the system. The message specifies that the object is being used in a particular table (denoted by &3 in the error message). This means that there are existing records or dependencies that prevent the deletion.
  Solution:
  To resolve this error, you can follow these steps:
  
  
  Identify the Usage: Check the specific table mentioned in the error message. You can use transaction codes like SE11 (Data Dictionary) to look up the table and understand what kind of data is stored there.
  
  
  Check Dependencies: Investigate where the object is being used. This could include:
  
  Open transactions or postings related to the object.
  References in other master data (e.g., cost centers linked to internal orders).
  Any active planning or budgeting processes.
  
  
  
  Remove Dependencies: Before you can delete the object, you need to remove or archive any dependencies. This may involve:
  
  Deleting or archiving related transactions.
  Changing the status of the object (e.g., marking it as inactive instead of deleting).
  Ensuring that there are no open periods or postings that reference the object.
  
  
  
  Use Transaction Codes: Utilize relevant transaction codes to check for dependencies:
  
  KSB1: Display actual line items for cost centers.
  KOB1: Display actual line items for orders.
  CJI3: Display actual line items for projects.
  
  
  
  Consult Documentation: If you are unsure about the implications of deleting the object, consult SAP documentation or your organization's SAP support team for guidance.
  
  
  Retry Deletion: Once you have ensured that there are no dependencies, attempt to delete the object again.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with transaction codes related to the object you are trying to delete (e.g., KS01 for creating cost centers, KS02 for changing, and KS03 for displaying).
  Authorization: Ensure you have the necessary authorizations to perform deletion operations in SAP.
  Backup: Always consider backing up data or configurations before performing deletions, especially in production environments.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP Basis or functional team for further assistance.