How To Fix KS103 - Cost elements were not selected due to lack of authorization

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 103

• Message text: Cost elements were not selected due to lack of authorization

What causes this issue?

You are not authorized to display or process one or more given cost
element/s.

System Response

You cannot display the affected cost elements.

How to fix this error?

Contact your system administrator, and enhance your authorization
profile, if required.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS103 - Cost elements were not selected due to lack of authorization ?

  The SAP error message KS103, which states "Cost elements were not selected due to lack of authorization," typically occurs when a user attempts to access or manipulate cost elements in the Controlling (CO) module but does not have the necessary authorizations to do so. This can happen in various transactions related to cost accounting, such as when trying to create or display cost center reports, cost element reports, or during planning activities.
  Cause:
  
  Authorization Issues: The primary cause of this error is that the user lacks the required authorization for the specific cost elements they are trying to access. This could be due to missing roles or authorizations in their user profile.
  Cost Element Configuration: The cost elements may be configured in a way that restricts access based on certain criteria, such as company codes or controlling areas.
  User Role Assignment: The user may not have been assigned the appropriate roles that include access to the necessary cost elements.
  
  Solution:
  
  
  Check User Authorizations:
  
  Use transaction code SU53 immediately after encountering the error to check the authorization check that failed. This will provide insight into which specific authorization object is missing.
  Review the user’s roles and authorizations in transaction SU01 (User Maintenance) or PFCG (Role Maintenance).
  
  
  
  Modify User Roles:
  
  If the user lacks the necessary authorizations, a security administrator or someone with the appropriate permissions should modify the user’s roles to include the required authorizations for the cost elements in question.
  Ensure that the roles assigned to the user include the necessary authorization objects related to cost elements, such as K_CCA (Cost Center Accounting) or K_CE (Cost Element).
  
  
  
  Consult with Security Team:
  
  If you are not able to resolve the issue yourself, consult with your SAP security team or administrator. They can help identify the missing authorizations and make the necessary adjustments.
  
  
  
  Testing:
  
  After adjustments are made, have the user log out and log back in to ensure that the new authorizations take effect. Then, attempt the transaction again to see if the error persists.
  
  
  
  Related Information:
  
  Authorization Objects: Familiarize yourself with the relevant authorization objects for cost accounting, such as:
  
  K_CCA: Cost Center Accounting
  K_CE: Cost Element
  K_COS: Cost Object
  
  
  Transaction Codes:
  
  SU53: Display Authorization Check
  SU01: User Maintenance
  PFCG: Role Maintenance
  
  
  Documentation: Refer to SAP documentation or your organization’s internal guidelines for managing user roles and authorizations.
  
  By following these steps, you should be able to identify and resolve the KS103 error effectively.