How To Fix KS020 - It is not possible to change the field (dependent records exist)

SAP Error Message - Details

• Message type: E = Error

• Message class: KS - RK-S Master Data Maintenance

• Message number: 020

• Message text: It is not possible to change the field (dependent records exist)

What causes this issue?

To ensure that existing data remains consistent, you can only change
field &v1& if no dependent records exist during the period. The object
cannot be planned or posted to.
In this case, the SAP System has found dependent data for the change
period, so you are not permitted to change the field for this period.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Select a suitable change period for changing the field with the menu
path <ZH>Edit -> Analysis period</>.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KS020 - It is not possible to change the field (dependent records exist) ?

  The SAP error message KS020, which states "It is not possible to change the field (dependent records exist)," typically occurs when you attempt to modify a field in a master record (such as a cost center or internal order) that has dependent records associated with it. This is a common issue in SAP when the system enforces data integrity rules to prevent changes that could lead to inconsistencies in related records.
  Cause:
  The error is triggered because:
  
  Dependent Records Exist: There are other records in the system that reference the record you are trying to change. For example, if you are trying to change a cost center that has posted transactions or allocations, the system will prevent this change to maintain data integrity.
  Data Integrity Rules: SAP has built-in rules to ensure that changes do not disrupt the relationships between master data and transactional data.
  
  Solution:
  To resolve the KS020 error, you can take the following steps:
  
  
  Identify Dependent Records:
  
  Use transaction codes like KSB1 (for cost centers) or KOB1 (for internal orders) to check for any postings or transactions related to the record you are trying to change.
  Review the related documents or reports to understand what dependencies exist.
  
  
  
  Remove or Adjust Dependent Records:
  
  If possible, reverse or delete the transactions that are causing the dependency. This may involve posting corrections or adjustments.
  Ensure that any necessary approvals or business processes are followed when making these changes.
  
  
  
  Change the Record:
  
  Once the dependent records are addressed, you should be able to change the field in the master record without encountering the error.
  
  
  
  Consult with Your SAP Administrator:
  
  If you are unsure about which records are dependent or how to proceed, consult with your SAP administrator or a functional consultant who can provide guidance based on your organization's specific configuration and data.
  
  
  
  Use Change Documents:
  
  If applicable, check the change documents for the master record to see what changes have been made and if they can be reverted.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes for managing master data and viewing related transactions.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message.
  Documentation: Review SAP documentation or help files for more information on managing master data and understanding dependencies.
  
  By following these steps, you should be able to resolve the KS020 error and successfully make the necessary changes to your SAP records.