How To Fix KQ156 - Profit/loss account same as balance sheet account

SAP Error Message - Details

• Message type: E = Error

• Message class: KQ - Error Messages for Customizing Product Costing

• Message number: 156

• Message text: Profit/loss account same as balance sheet account

What causes this issue?

You have defined a posting rule according to which both postings are to
be updated to the same G/L account in financial accounting. Data
transfer into financial accounting, however, always has to be made to
two accounts: one balance sheet account and one income statement
account.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check your entry and change one of the accounts accordingly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KQ156 - Profit/loss account same as balance sheet account ?

  The SAP error message KQ156 indicates that there is a configuration issue where a profit/loss account is set up to be the same as a balance sheet account. This is not allowed in SAP because profit/loss accounts and balance sheet accounts serve different purposes in financial accounting.
  Cause:
  The error typically arises from one of the following scenarios:
  
  Account Configuration: The account in question has been incorrectly configured in the chart of accounts. Specifically, a profit and loss account (which should be used for income and expenses) is mistakenly assigned the same account number as a balance sheet account (which is used for assets, liabilities, and equity).
  Posting Errors: An attempt to post a transaction that involves both types of accounts incorrectly.
  
  Solution:
  To resolve the KQ156 error, you can follow these steps:
  
  
  Check Account Configuration:
  
  Go to the transaction code FS00 (G/L Account Master Record) in SAP.
  Enter the account number that is causing the error and check its configuration.
  Ensure that the account type is correctly set as either a profit/loss account or a balance sheet account. Profit/loss accounts should be set with the account type "P&L" (typically account type "S" for revenue and "E" for expenses), while balance sheet accounts should be set with account type "B".
  
  
  
  Correct the Account Type:
  
  If you find that the account is incorrectly classified, you will need to change the account type. This may involve creating a new account if the existing one is already in use and cannot be changed.
  If you need to create a new account, ensure that it is properly categorized and that all necessary configurations (such as account group, tax settings, etc.) are set up correctly.
  
  
  
  Review Related Transactions:
  
  Check any recent postings that may have triggered this error. Ensure that the transactions are being posted to the correct accounts.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP FI (Financial Accounting) consultant for best practices on account setup and configuration.
  
  
  
  Testing:
  
  After making the necessary changes, perform a test transaction to ensure that the error does not reoccur.
  
  
  
  Related Information:
  
  Account Types in SAP: Understanding the different account types (e.g., balance sheet accounts, profit/loss accounts) is crucial for proper financial reporting.
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FS00 (G/L Account Master), OBY6 (for defining account types), and others that may assist in troubleshooting.
  SAP Notes: Check SAP Notes for any specific guidance or patches related to this error message.
  
  By following these steps, you should be able to resolve the KQ156 error and ensure that your financial accounts are correctly configured in SAP.