How To Fix KO219 - The highest status is less than that of the previous status

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 219

• Message text: The highest status is less than that of the previous status

What causes this issue?

The value for the highest status in the current status is less than the
corresponding value for the preceding status.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Enter the highest status as ascending values, i.e. enter a value that
is greater than or equal to the highest status of the preceding status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO219 - The highest status is less than that of the previous status ?

  The SAP error message KO219, which states "The highest status is less than that of the previous status," typically occurs in the context of controlling (CO) and production order management. This error indicates that there is an inconsistency in the status of a production order or a cost object, where the system is trying to set a status that is lower than the current highest status.
  Cause:
  The error is usually caused by one of the following reasons:
  
  Status Management: The system is attempting to change the status of an order or cost object to a lower status than what is currently set. For example, if an order is completed (status "TECO"), it cannot be set back to a status like "Created" or "Released."
  Incorrect Manual Changes: Users may have manually attempted to change the status of an order in a way that violates the status hierarchy defined in the system.
  System Configuration: There may be issues with the configuration of status profiles in the system, leading to incorrect status transitions.
  
  Solution:
  To resolve the KO219 error, consider the following steps:
  
  
  Check Current Status: Review the current status of the production order or cost object. You can do this by navigating to the order in the SAP GUI and checking the status overview.
  
  
  Understand Status Hierarchy: Familiarize yourself with the status management in SAP. Ensure that any status changes you are trying to make are valid according to the defined status hierarchy.
  
  
  Use Correct Transactions: Ensure you are using the correct transaction codes for changing statuses. For example, use transaction CO02 for changing production order statuses.
  
  
  Consult Documentation: Refer to SAP documentation or help files for guidance on status transitions and the implications of changing statuses.
  
  
  Check for Open Transactions: Ensure that there are no open transactions or processes that are preventing the status change. For example, if there are still goods movements or confirmations pending, the status cannot be changed.
  
  
  Contact Support: If the issue persists, consider reaching out to your SAP support team or consulting with an SAP expert to investigate further. They may need to check for any customizations or specific configurations that could be causing the issue.
  
  
  Related Information:
  
  Status Profiles: Understanding how status profiles are configured in your SAP system can help prevent this error in the future.
  SAP Notes: Check for any relevant SAP Notes that may address this specific error or provide additional guidance.
  Training: Consider training for users who frequently work with production orders to ensure they understand the implications of status changes.
  
  By following these steps, you should be able to identify the cause of the KO219 error and implement a solution to resolve it.