How To Fix KO206 - You can only assign the default status once

SAP Error Message - Details

• Message type: E = Error

• Message class: KO - Master data for CO orders

• Message number: 206

• Message text: You can only assign the default status once

What causes this issue?

You assigned the default status more than once.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Please define only one default status.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KO206 - You can only assign the default status once ?

  The SAP error message KO206, which states "You can only assign the default status once," typically occurs in the context of controlling (CO) or project systems (PS) when you are trying to assign a default status to a project or order that already has a default status assigned.
  Cause:
  The error arises because the system restricts the assignment of a default status to ensure data integrity and consistency. Each project or order can only have one default status at any given time. If you attempt to assign a new default status while one is already assigned, the system will trigger this error.
  Solution:
  To resolve the KO206 error, you can follow these steps:
  
  
  Check Current Default Status:
  
  Navigate to the project or order in question and check the current default status assigned. You can do this by using transaction codes like CJ20N for project management or KO02 for order management.
  
  
  
  Remove Existing Default Status:
  
  If you need to change the default status, you must first remove the existing default status. This can typically be done in the same transaction where you view the status. Look for an option to delete or change the default status.
  
  
  
  Assign New Default Status:
  
  After removing the existing default status, you can then assign the new default status as needed.
  
  
  
  Check Authorizations:
  
  Ensure that you have the necessary authorizations to make changes to the project or order statuses. Lack of proper permissions can sometimes lead to unexpected errors.
  
  
  
  Consult Documentation:
  
  If you are unsure about the statuses and their implications, refer to the SAP documentation or consult with your SAP functional consultant for guidance on the specific statuses relevant to your business processes.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as CJ20N (Project Builder), KO02 (Change Order), and CJ02 (Change Project) to manage project and order statuses effectively.
  SAP Notes: Check for any SAP Notes related to error KO206 for additional insights or patches that may address specific issues.
  User Roles: Ensure that your user role has the necessary permissions to modify project or order statuses, as restrictions can lead to errors.
  
  By following these steps, you should be able to resolve the KO206 error and successfully manage the default statuses for your projects or orders in SAP.