How To Fix KM805 - Too many documents for profit center document display

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 805

• Message text: Too many documents for profit center document display

Self-Explanatory Message

Since SAP believes that this specific error message is 'self-explanatory,' no more information has been given.The majority of messages in the SAP system have a message text, however this is frequently insufficient to comprehend or resolve the problem.

To make things easier, more detailed information is frequently added to describe the issue, how to fix it, and the necessary steps or configuration modifications.

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Smart SAP Assistant

• What is the cause and solution for SAP error message KM805 - Too many documents for profit center document display ?

  The SAP error message KM805, which states "Too many documents for profit center document display," typically occurs when a user attempts to display a large number of documents related to a specific profit center in the SAP system. This can happen in various modules, particularly in Controlling (CO) when dealing with profit center accounting.
  Cause:
  The error is triggered when the number of documents associated with a profit center exceeds the system's predefined limit for display. This limit is in place to prevent performance issues that could arise from trying to process and display too many records at once.
  Solution:
  To resolve the KM805 error, you can consider the following approaches:
  
  
  Filter the Data: Instead of trying to display all documents for a profit center at once, apply filters to narrow down the selection. You can filter by date range, document type, or other relevant criteria to reduce the number of documents being retrieved.
  
  
  Use Aggregated Reports: Instead of viewing individual documents, consider using aggregated reports that summarize the data for the profit center. This can provide the necessary insights without overwhelming the system.
  
  
  Increase the Limit: If you have the necessary authorizations and it is appropriate for your business needs, you can work with your SAP Basis or technical team to increase the limit for the number of documents displayed. This should be done cautiously, as it may impact system performance.
  
  
  Check for System Performance: Ensure that the SAP system is performing optimally. Sometimes, performance issues can exacerbate the problem. Regular maintenance and performance tuning can help.
  
  
  Consult SAP Notes: Check the SAP Support Portal for any relevant SAP Notes that may address this specific error. There may be patches or updates that can help resolve the issue.
  
  
  User Training: Ensure that users are trained on how to effectively use the reporting tools in SAP to avoid situations where they attempt to retrieve too many documents at once.
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes in SAP that pertain to profit center accounting, such as KSB1 (Actual Line Items for Cost Centers) or KOB1 (Actual Line Items for Orders).
  SAP Documentation: Review SAP documentation and help resources for best practices in managing profit center accounting and reporting.
  Performance Monitoring: Regularly monitor system performance and user activity to identify patterns that may lead to excessive document retrieval.
  
  By implementing these solutions, you should be able to mitigate the KM805 error and improve the efficiency of your profit center document displays in SAP.