How To Fix KM721 - Profit center & is posted in fiscal year & and will not be deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 721

• Message text: Profit center & is posted in fiscal year & and will not be deleted

What causes this issue?

You are carrying out one of the following activities:
you are trying to delete profit center &V1&, or
you are trying to shorten its period of validity, so that it will no
longer be valid throughout the whole of fiscal year &V2&.
However, postings exist for this profit center in fiscal year &V2&. To
avoid inconsistencies arising, the process has been cancelled.

System Response

Profit center &V1& is posted to in fiscal year &V2& and will not be
deleted.

How to fix this error?

If you want to delete the profit center, or shorten its period of
validity, you can:
reverse the existing postings or repost them to another profit center
delete the profit center from a certain point in time (not during
fiscal year &V2&). To do so, use the transaction 'Change Profit Center'
and shorten the period of validity.

Procedure for System Administrators

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM721 - Profit center & is posted in fiscal year & and will not be deleted ?

  The SAP error message KM721 indicates that a profit center is being referenced in a transaction that cannot be deleted because it has already been posted in a fiscal year. This typically occurs in the context of controlling (CO) or financial accounting (FI) when trying to delete or change a profit center that has existing postings.
  Cause:
  
  Existing Postings: The profit center has transactions or postings in the specified fiscal year, which prevents its deletion.
  Data Integrity: SAP enforces data integrity rules to ensure that financial data remains consistent and accurate. Deleting a profit center with existing postings would compromise this integrity.
  
  Solution:
  
  
  Check for Postings: Review the profit center for any existing postings. You can do this by using transaction codes like KSB1 (Cost Centers: Actual Line Items) or KOB1 (Orders: Actual Line Items) to see if there are any transactions associated with the profit center.
  
  
  Reverse or Delete Postings: If you find postings that are not needed, you may need to reverse or delete those transactions before attempting to delete the profit center. This can involve:
  
  Reversing journal entries.
  Adjusting allocations or distributions that reference the profit center.
  
  
  
  Change Profit Center: If the profit center cannot be deleted due to existing postings, consider changing the profit center in the relevant transactions instead of deleting it.
  
  
  Consult with Finance Team: If you are unsure about the implications of deleting or changing postings, consult with your finance or controlling team to ensure compliance with accounting standards and practices.
  
  
  Use Transaction Codes: Utilize transaction codes like KE53 (Display Profit Center) to review the details of the profit center and understand its usage.
  
  
  Related Information:
  
  Fiscal Year Settings: Ensure that you are aware of the fiscal year settings in your SAP system, as they can affect how profit centers are managed.
  Data Archiving: If the profit center is no longer needed and has a lot of historical data, consider data archiving strategies instead of deletion.
  SAP Notes: Check SAP Notes for any specific guidance or updates related to error KM721, as there may be patches or updates that address specific scenarios.
  
  Conclusion:
  The KM721 error is a protective measure by SAP to maintain data integrity. The best approach is to investigate the existing postings and take appropriate actions to either reverse them or adjust your processes to accommodate the existing data. Always ensure that any changes comply with your organization's financial policies.