How To Fix KM561 - You can only use accounts here which can be posted to automatically

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 561

• Message text: You can only use accounts here which can be posted to automatically

<ZK><ZH>&CAUSE&</></>
You can only use accounts here that can be posted to automatically. The
<ZH>Post automatically Only</> indicator has not been set in the master
record for selected account &V1&.

System Response

The account is not allowed.

How to fix this error?

Change the G/L account (transaction <DS:TRAN.FS02>Change G/L account:
central</>, tab page entry/bank/interest) or choose a different
account, which can only be posted to automatically.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM561 - You can only use accounts here which can be posted to automatically ?

  The SAP error message KM561, "You can only use accounts here which can be posted to automatically," typically occurs in the context of financial transactions, particularly when dealing with cost accounting or internal orders. This error indicates that the system is trying to use an account that is not configured to allow automatic postings.
  Cause:
  
  Account Configuration: The account you are trying to use is not set up for automatic postings. This can happen if the account is a non-posting account or if it is configured incorrectly in the chart of accounts.
  Account Type: The account type may not be compatible with the transaction you are trying to perform. For example, certain accounts may only allow manual postings.
  Transaction Type: The type of transaction you are attempting may require specific account types that are not being met by the account you are using.
  Master Data Issues: There may be issues with the master data related to the account or the cost center/internal order you are trying to use.
  
  Solution:
  
  
  Check Account Configuration:
  
  Go to the account master data in the SAP system (transaction code FS00 for G/L accounts).
  Verify that the account is set up for automatic postings. Ensure that the "Post Automatically Only" checkbox is not selected if you want to allow manual postings.
  Ensure that the account is of the correct type (e.g., expense, revenue) for the transaction you are trying to perform.
  
  
  
  Review Transaction Type:
  
  Ensure that the transaction type you are using is compatible with the account. For example, if you are trying to post to a cost center, ensure that the account is set up for cost center postings.
  
  
  
  Check Master Data:
  
  Review the master data for the cost center, internal order, or any other relevant objects to ensure they are correctly configured and active.
  
  
  
  Consult with Finance Team:
  
  If you are unsure about the configuration or the correct accounts to use, consult with your finance or accounting team. They can provide insights into the correct account setup and usage.
  
  
  
  SAP Notes and Documentation:
  
  Check SAP Notes for any known issues or additional guidance related to this error message. SAP's support portal may have specific notes that address this error.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as FS00 (G/L Account Master), OKEQ (Cost Center), and KO01 (Internal Order) to review and modify account settings.
  SAP Help Documentation: Refer to SAP's official documentation for detailed information on account types and posting rules.
  User Roles and Authorizations: Ensure that you have the necessary authorizations to perform the transactions you are attempting.
  
  By following these steps, you should be able to identify the cause of the KM561 error and implement the necessary changes to resolve it.