How To Fix KM138 - Table contains data records with no profit center

SAP Error Message - Details

• Message type: E = Error

• Message class: KM - Error messages for Profit Center Accounting

• Message number: 138

• Message text: Table contains data records with no profit center

What causes this issue?

The authority check cannot be carried out because data records with no
profit center were read.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KM138 - Table contains data records with no profit center ?

  The SAP error message KM138, which states "Table contains data records with no profit center," typically occurs in the context of controlling (CO) modules, particularly when dealing with cost centers, internal orders, or profit center accounting. This error indicates that there are entries in a table (often related to cost accounting) that do not have an associated profit center, which is a required field for many financial transactions in SAP.
  Cause:
  
  Missing Profit Center Assignment: The most common cause is that certain cost objects (like cost centers, internal orders, etc.) do not have a profit center assigned to them.
  Data Migration Issues: If data was migrated from another system or if there were changes in the configuration, some records may not have been updated correctly.
  Configuration Errors: Incorrect configuration in the controlling area or profit center settings can lead to this issue.
  Manual Entry Errors: Users may have inadvertently created records without assigning a profit center.
  
  Solution:
  
  
  Identify Affected Records: Use transaction codes like SE16 or SE11 to check the relevant tables (e.g., COSS, COSP) for records without profit centers. You can run a query to find entries where the profit center field is blank.
  
  
  Assign Profit Centers: Once you identify the records without profit centers, you can either:
  
  Manually assign the appropriate profit center to these records if you know which one is applicable.
  Use mass change tools or batch input sessions if there are many records to update.
  
  
  
  Review Configuration: Check the configuration settings in the controlling area to ensure that profit centers are correctly defined and that all necessary assignments are made.
  
  
  Data Consistency Checks: Run consistency checks in the system to ensure that all related data is correctly linked. This can often be done through transaction codes like KAH3 (for cost centers) or KSB1 (for cost center reports).
  
  
  Consult Documentation: Review SAP documentation or notes related to this error for any specific guidance or patches that may address the issue.
  
  
  Engage with SAP Support: If the issue persists or if you are unsure about making changes, consider reaching out to SAP support for assistance.
  
  
  Related Information:
  
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as:
  
  SE16/SE11: For table browsing.
  KAH3: For cost center master data.
  KSB1: For cost center reports.
  
  
  
  Tables Involved: Common tables that may be involved include:
  
  COSS: Cost line items (with profit center).
  COSP: Cost line items (without profit center).
  
  
  
  Profit Center Accounting: Understanding how profit centers are structured and assigned in your organization can help prevent this issue in the future.
  
  
  By addressing the root cause of the missing profit center assignments and ensuring proper configuration, you can resolve the KM138 error and maintain data integrity in your SAP system.