How To Fix KK694 - Item & : Cost element & has an invalid cost element category

SAP Error Message - Details

• Message type: E = Error

• Message class: KK -

• Message number: 694

• Message text: Item & : Cost element & has an invalid cost element category

What causes this issue?

Cost element &v2& of item no. &v1& is not a primary or a secondary cost
element.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

If costing item no. &v1& has the item category V, please enter a valid
cost element.
If costing item no. &v1& has the item category B, E or M, change the
origin of the item, that is, base planning object, cost center or
material number, because the cost element cannot be maintained manually.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KK694 - Item & : Cost element & has an invalid cost element category ?

  The SAP error message KK694 indicates that there is an issue with the cost element in a particular transaction or process. Specifically, it states that the cost element has an invalid cost element category. This error typically arises in the context of controlling (CO) and can occur during various activities, such as posting costs, creating internal orders, or executing reports.
  Cause:
  The error can be caused by several factors, including:
  
  Invalid Cost Element: The cost element being used may not be defined correctly in the system or may not exist.
  Incorrect Cost Element Category: The cost element may be assigned a category that does not match the expected category for the transaction being performed. For example, a cost element might be defined as a revenue element when it should be a cost element.
  Master Data Issues: The cost element master data may not be properly maintained, leading to inconsistencies.
  Configuration Issues: The configuration settings in the controlling module may not align with the requirements of the transaction.
  
  Solution:
  To resolve the error KK694, you can take the following steps:
  
  
  Check Cost Element:
  
  Verify that the cost element mentioned in the error message exists in the system.
  Use transaction code KA03 to display the cost element and check its details.
  
  
  
  Review Cost Element Category:
  
  Ensure that the cost element is assigned the correct cost element category. You can check this in the cost element master data.
  If the category is incorrect, you may need to create a new cost element with the appropriate category or change the existing one if possible.
  
  
  
  Validate Master Data:
  
  Ensure that all relevant master data (cost centers, internal orders, etc.) is correctly set up and linked to the cost element.
  Check for any inconsistencies or missing data that could lead to this error.
  
  
  
  Configuration Check:
  
  Review the configuration settings in the controlling module to ensure they are set up correctly.
  If necessary, consult with your SAP configuration team to verify that the settings align with your business processes.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or help resources for additional guidance on cost elements and their categories.
  
  
  
  Testing:
  
  After making any changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: 
  
  KA03: Display Cost Element
  KA01: Create Cost Element
  KA02: Change Cost Element
  
  
  Cost Element Categories: Familiarize yourself with the different cost element categories (e.g., primary costs, secondary costs, revenue) and their appropriate uses.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or reach out to SAP support for further assistance.