How To Fix KK686 - Overhead rates deleted

SAP Error Message - Details

• Message type: E = Error

• Message class: KK -

• Message number: 686

• Message text: Overhead rates deleted

What causes this issue?

If overheads are recalculated, the previous overheads are first deleted.
The new overheads are then calcualted and updated on the cost estimate.
In this case, the previous overheads were deleted but no new ones could
be calculated, because
the overhead key was missing
the costing sheet is missing or
one or more items were not assigned to a cost element

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Check that the entries listed above are fully maintained and carry out
the function again.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KK686 - Overhead rates deleted ?

  The SAP error message KK686 ("Overhead rates deleted") typically occurs in the context of controlling (CO) when you are trying to process overhead rates for cost centers or internal orders. This error indicates that the overhead rates you are trying to use have been deleted or are no longer available in the system.
  Cause:
  
  Deletion of Overhead Rates: The overhead rates may have been intentionally deleted by a user or through a system process.
  Incorrect Configuration: The configuration settings for overhead rates may not be set up correctly, leading to the system not finding the required rates.
  Period Closure: If the period for which you are trying to apply the overhead rates is closed, the system may not allow the use of those rates.
  Master Data Issues: The master data for the cost centers or internal orders may not be correctly maintained, leading to the inability to find the overhead rates.
  
  Solution:
  
  
  Check Overhead Rate Configuration:
  
  Go to the transaction code OKTZ (Maintain Overhead Rates) and verify if the overhead rates are still defined for the relevant controlling area and period.
  If they have been deleted, you may need to recreate them.
  
  
  
  Review Master Data:
  
  Ensure that the cost centers or internal orders you are working with are correctly set up and active.
  Check if the relevant master data is maintained properly.
  
  
  
  Check Period Status:
  
  Verify if the period you are trying to post to is open. You can check this in the transaction code OB52 (Maintain Periods).
  
  
  
  Consult Change Logs:
  
  If you suspect that the overhead rates were deleted recently, check the change logs to see who deleted them and why.
  
  
  
  Recreate Overhead Rates:
  
  If the overhead rates were deleted and are necessary for your processes, you may need to recreate them based on your organization's costing policies.
  
  
  
  Consult Documentation:
  
  Review any relevant documentation or guidelines provided by your organization regarding overhead rate management.
  
  
  
  Related Information:
  
  
  Transaction Codes:
  
  OKTZ: Maintain Overhead Rates
  OB52: Maintain Periods
  KSB1: Display Actual Line Items
  KKAO: Overhead Calculation
  
  
  
  SAP Notes: Check SAP Notes for any known issues or patches related to overhead rates and this specific error message.
  
  
  User Roles and Authorizations: Ensure that the user has the necessary authorizations to view and maintain overhead rates.
  
  
  If the issue persists after following these steps, it may be beneficial to consult with your SAP support team or a functional consultant who specializes in SAP Controlling (CO) for further assistance.