How To Fix KK628 - Total not allowed with item category &1

SAP Error Message - Details

• Message type: E = Error

• Message class: KK -

• Message number: 628

• Message text: Total not allowed with item category &1

What causes this issue?

You have attempted to enter a total using <DS:GLOS.item category>item
category</> &v1&. You can only enter totals with item categories <LS>S
</> Total or <LS>O</> Operation.

System Response

The formula was not processed.

How to fix this error?

If you require an operation for the item, add a new item of category
<LS>S</> or <LS>O</> and, in the formula specified, refer to the item
of category &v1&.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KK628 - Total not allowed with item category &1 ?

  The SAP error message KK628 ("Total not allowed with item category &1") typically occurs in the context of controlling (CO) when you are trying to post a transaction that involves a total amount for an item category that does not support it. This error is often seen in the context of internal orders, cost centers, or other controlling objects.
  Cause:
  The error is caused by attempting to enter a total amount for an item category that is not configured to allow total postings. This can happen in various scenarios, such as:
  
  Item Category Configuration: The item category you are using is not set up to allow total amounts. This could be due to the configuration in the controlling area or the specific settings for the item category.
  Posting Type: The type of posting you are trying to perform (e.g., manual entry, automatic allocation) may not be compatible with total amounts for that item category.
  Transaction Type: The transaction type you are using may not support total postings for the specified item category.
  
  Solution:
  To resolve the error, you can take the following steps:
  
  
  Check Item Category Configuration:
  
  Go to the configuration settings for the item category in the controlling area.
  Ensure that the item category is configured to allow total postings. This may involve checking the settings in transaction codes like OKEQ (for internal orders) or OKEE (for cost centers).
  
  
  
  Review Posting Type:
  
  Verify the type of posting you are attempting. If it is not compatible with total amounts, consider using a different posting method or item category that supports total amounts.
  
  
  
  Adjust Transaction Type:
  
  If you are using a specific transaction type, check if it allows total postings for the item category in question. You may need to change the transaction type or adjust the settings.
  
  
  
  Consult Documentation:
  
  Review SAP documentation or consult with your SAP support team for specific guidance on the item category and its allowed configurations.
  
  
  
  Testing:
  
  After making any changes, perform a test transaction to ensure that the error no longer occurs.
  
  
  
  Related Information:
  
  Transaction Codes: Familiarize yourself with relevant transaction codes such as KO01 (Create Internal Order), KO02 (Change Internal Order), and KO03 (Display Internal Order) to manage internal orders effectively.
  SAP Notes: Check SAP Notes for any known issues or patches related to this error message.
  User Authorization: Ensure that you have the necessary authorizations to perform the actions related to the item category and posting.
  
  If the issue persists after following these steps, it may be beneficial to engage with your SAP support team or a consultant who specializes in SAP CO for further assistance.