How To Fix KK393 - Cost estimate too large for Microsoft Excel

SAP Error Message - Details

• Message type: E = Error

• Message class: KK -

• Message number: 393

• Message text: Cost estimate too large for Microsoft Excel

What causes this issue?

The cost estimate you are processing contains more than &V1&
costing items.

System Response

Data is not transferred to the spreadsheet as performace is adversely
affected with large cost estimates.

How to fix this error?

If you need to process a cost estimate with more that &v1& items via the
spreadsheet, please contact SAP.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KK393 - Cost estimate too large for Microsoft Excel ?

  The SAP error message KK393, which states "Cost estimate too large for Microsoft Excel," typically occurs when you are trying to export a cost estimate or other data from SAP to Microsoft Excel, and the data exceeds the limits that Excel can handle. This can happen for various reasons, such as the size of the dataset, the number of rows or columns, or the complexity of the data being exported.
  Causes:
  
  Data Size: The dataset you are trying to export is too large, exceeding Excel's row or column limits.
  Excel Limitations: Excel has a maximum number of rows (1,048,576) and columns (16,384) in a worksheet. If the data exceeds these limits, the export will fail.
  Complex Data Structures: If the data includes complex structures or formulas that are not compatible with Excel, it may trigger this error.
  SAP Configuration: There may be specific configurations in SAP that affect how data is exported to Excel.
  
  Solutions:
  
  Reduce Data Volume: Try to filter or limit the amount of data you are exporting. For example, export only a subset of the data or specific fields that are necessary.
  Split the Export: If the dataset is too large, consider splitting it into smaller parts and exporting them separately.
  Use Alternative Formats: Instead of exporting directly to Excel, consider exporting the data to a CSV file or another format that can handle larger datasets, and then open that file in Excel.
  Check Excel Version: Ensure that you are using a version of Excel that can handle large datasets. If you are using an older version, consider upgrading.
  Adjust SAP Settings: Consult with your SAP administrator to see if there are any settings that can be adjusted to facilitate the export process.
  Use SAP Analysis for Office: If available, consider using SAP Analysis for Office, which is designed to handle larger datasets and provides better integration with Excel.
  
  Related Information:
  
  Excel Limits: Familiarize yourself with the limits of Excel regarding rows, columns, and file sizes.
  SAP Notes: Check SAP Notes and documentation for any specific guidance or patches related to exporting data to Excel.
  User Forums: Look for discussions in SAP community forums or user groups where others may have encountered and resolved similar issues.
  
  If the problem persists after trying these solutions, it may be beneficial to consult with your IT department or SAP support for further assistance.