How To Fix KI804 - You are not authorized to maintain period locks

SAP Error Message - Details

• Message type: E = Error

• Message class: KI -

• Message number: 804

• Message text: You are not authorized to maintain period locks

What causes this issue?

You are not authorized to maintain period locks.

System Response

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

How to fix this error?

Obtain authorization for:
Authorization object...: &V1&
Authorization class....: &V2&
Activity...............: &V3&

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KI804 - You are not authorized to maintain period locks ?

  The SAP error message KI804, which states "You are not authorized to maintain period locks," typically occurs when a user attempts to perform actions related to period locks in the Controlling (CO) module but lacks the necessary authorizations.
  Cause:
  The error is primarily caused by insufficient authorization in the user's role or profile. In SAP, period locks are used to prevent changes to financial data for specific periods, and only users with the appropriate permissions can maintain these locks.
  Solution:
  To resolve the KI804 error, follow these steps:
  
  
  Check User Authorizations:
  
  Verify the user's roles and authorizations in the SAP system. This can be done by using transaction code SU53 immediately after the error occurs. This transaction will show the last authorization check and help identify which specific authorization is missing.
  
  
  
  Review Authorization Objects:
  
  The relevant authorization objects for maintaining period locks in CO are typically:
  
  K_CCA (Controlling Area)
  K_CCT (Cost Center)
  K_CG (Cost Element)
  
  
  Ensure that the user has the necessary authorizations for these objects.
  
  
  
  Modify User Roles:
  
  If the user lacks the required authorizations, a security administrator or SAP Basis consultant should modify the user's roles to include the necessary permissions. This may involve adding the user to a role that has the required authorizations or creating a custom role.
  
  
  
  Testing:
  
  After updating the authorizations, have the user log out and log back in to ensure that the changes take effect. Then, attempt to perform the action that triggered the error again.
  
  
  
  Consult Documentation:
  
  Refer to SAP documentation or the security team for detailed information on authorization management and best practices.
  
  
  
  Related Information:
  
  Transaction Codes:
  
  SU01: User maintenance
  PFCG: Role maintenance
  SU53: Authorization check analysis
  
  
  SAP Notes:
  
  Check for any relevant SAP Notes that may provide additional insights or updates related to authorization issues in the CO module.
  
  
  User Training:
  
  Ensure that users are trained on the importance of authorization management and the implications of period locks in financial reporting.
  
  
  
  By following these steps, you should be able to resolve the KI804 error and ensure that users have the appropriate access to maintain period locks in SAP.