How To Fix KH819 - Too many line items (account-based)

SAP Error Message - Details

• Message type: E = Error

• Message class: KH - CO-PA Reporting

• Message number: 819

• Message text: Too many line items (account-based)

What causes this issue?

You have not restricted the selection criteria enough for the system to
read according to the current structure in account-based Profitability
Analysis.

System Response

This could lead to very long runtimes, possibly even times of several
hours.

How to fix this error?

Consider whether the line items should be read.

The system issues an error message and will not allow you to continue with this transaction until the error is resolved.

Recommendation:
If possible, enter a company code, distribution channel and plant (index
exists). If you store the customer and product in account-based
Profitability Analysis, enter these as well.
Additional criteria for selecting actual data:
Enter a period.
Additional criteria for selecting plan data:
Enter a version and a period.
You can restrict the selection further by entering more characteristic
values. This can reduce the number of profitability segments read
significantly.

Error message extract from SAP system. Copyright SAP SE.

Smart SAP Assistant

• What is the cause and solution for SAP error message KH819 - Too many line items (account-based) ?

  The SAP error message KH819 ("Too many line items (account-based)") typically occurs in the context of account-based profitability analysis (CO-PA) when the system encounters a situation where the number of line items exceeds the allowed limit for processing. This can happen during various operations, such as reporting or data extraction, where the system tries to handle a large volume of data.
  Cause:
  
  Exceeding Line Item Limit: The error is primarily caused by exceeding the maximum number of line items that can be processed in a single operation. This limit is set in the system configuration and can vary based on the specific SAP version and settings.
  Large Data Volume: If you are trying to analyze or report on a large dataset, the number of line items may exceed the threshold.
  Configuration Settings: The system may have specific settings that limit the number of line items that can be processed at once.
  
  Solution:
  
  Reduce Data Volume: Try to limit the selection criteria in your report or analysis. For example, filter by date range, specific accounts, or other relevant parameters to reduce the number of line items being processed.
  Use Aggregated Data: Instead of processing detailed line items, consider using aggregated data where possible. This can help in reducing the number of line items that need to be processed.
  Batch Processing: If applicable, break down the operation into smaller batches that fall within the allowed limits. This may involve running multiple reports or analyses with smaller datasets.
  Check Configuration: Consult with your SAP Basis or CO-PA configuration team to review the system settings related to line item limits. They may be able to adjust the configuration to allow for more line items to be processed if necessary.
  Performance Optimization: Ensure that your system is optimized for performance. This may involve database tuning or other technical adjustments to improve the handling of large datasets.
  
  Related Information:
  
  SAP Notes: Check SAP Notes for any specific guidance or patches related to the KH819 error. SAP frequently updates its knowledge base with solutions for common issues.
  Documentation: Review the SAP documentation for CO-PA and line item processing to understand the limitations and best practices for handling large datasets.
  Community Forums: Engage with SAP community forums or user groups where similar issues may have been discussed. Other users may have encountered the same error and can provide insights or solutions.
  
  If the problem persists after trying the above solutions, it may be beneficial to reach out to SAP support for further assistance.